Data Coordinator II

  • Fred Hutch Cancer Center
  • Seattle, Washington
  • Nov 24, 2022

Job Description

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.   With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.   At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.   The Data Coordinator II is responsible for the documentation and monitoring of Phase 1-3 clinical trials, including the collection, coordination, processing and quality control of clinical trial data.  The position will track clinical activity and subject visits, and abstract and report data.  The Coordinator will work on studies for at least two investigators, and regularly update those investigators on progress and activity.  The DC will work closely with a Clinical Research Coordinator and will report directly to the Clinical Program Operations Director. Responsibilities Abstracts patient/participant data from medical records timely, according to protocol reporting guidelines. Maintains databases and shadow charts with source documentation. Demonstrates knowledge of database definitions. Tracks study timelines and assures that procedures are completed per protocol. Identifies procedural problems and communicates to the study coordinator, PI and program director as appropriate. Resolves database queries and inaccuracies timely. Creates and maintains tracking tools. Performs routine audits to ensure quality and completeness of the data submitted. Identifies missing data and corrects deficiencies. May occasionally attend clinic visits when appropriate to provide education about study requirements or obtain data. Serves as a resource to investigators, subjects, and collaborating physicians, service areas and organizations with questions about study procedures and operations. May assist in the development of databases and case report forms. Serves as main point of contact with study monitors. Schedules monitoring visits and completes associated tasks. Prepares research sample collection kits, delivers to collection sites, and assures samples are collected and routed appropriately. Performs other duties as assigned including archiving records of closed studies, maintaining shared drive files, requesting medical records from outside providers. In collaboration with the Investigator and study coordinator, anticipates and plans for data deadlines Keeps knowledge and skills current by completing mandated training and attending meetings with the study team and the Consortium, such as the monthly coordinator meeting, relevant brown bags, faculty and administrative presentations, and other opportunities of interest


BA/BS, RRA (Registered Records Administrator), ART (Accredited Records Technician), or two year degree in the medical field required.  Two years of experience in medical records, cancer registry, or related field required.  Strong preference given to candidates with previous experience conducting clinical trials in hematologic malignancies. Strong computer skills and experience with data entry and databases. Competency in Microsoft Office software. Excellent attention to detail and ability to organize work. Ability to communicate effectively both verbally and in writing. Demonstrated ability to work independently, under supervision, and be a team player. Ability to adapt and respond appropriately to competing priorities in a fast-paced environment Knowledge of FDA, GCP, and NIH requirements preferred. This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.   A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.