Program/Department Coordinator I/II- Radiation Oncology

  • Fred Hutch Cancer Center
  • Seattle, Washington
  • Nov 24, 2022
Medical Imaging

Job Description

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.   With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.   At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.   The Program or Department Coordinator I/II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department.  This role provides both administrative and strategic support towards achieving the overall goals of the program or department.  In addition, this role may have the responsibilities of a Program or Department Coordinator I.  Responsibilities Identify, research and determine resolutions to budget issues  Serve as a point of contact representing the department to other departments, individuals and outside organizations Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed Determine reporting needs and analyzes data Determine content, design and write correspondence, documents and presentations Onboard new staff May supervise staff May review time sheets and approve as needed


High School Degree or equivalent. Minimum one year experience. Critical thinking skills. Ability to take initiative and use sound judgment in carrying out responsibilities. Ability to work in a fast paced, complex healthcare environment. Customer service skills. Ability to prioritize concurrent responsibilities and demands. Basic knowledge of medical terminology may be required for certain roles. Strong organizational skills. Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning). Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel). Ability to work independently and as part of a team as the situation requires. Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner. Ability to facilitate and present in meetings. Ability to navigate team and organizational dynamics. Ability to prepare, monitor, and interpret budgets including analysis of variances.   Preferred:  Basic experience with electronic file sharing. Associate or Bachelor's Degree. Dependent on need by department, program or unit. Supervisory experience preferred.   Fred Hutchinson Cancer Center has a mandatory COVID-19 vaccination policy, and there are no exceptions for any employee who is patient-facing and/or requires access to Fred Hutchinson Cancer Center facilities. Exceptions exist only for employees whose positions are fully remote, with no required access to campus. As a condition of employment, newly hired employees requiring access to campus must provide proof of vaccination before their first day of employment.   A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.