Administrative Assistant 3 - Ophthalmology

  • UCLA Health
  • Los Angeles, CA, USA
  • Nov 24, 2022
Full Time Assistant/Support

Job Description


In this role you will assist the Associate Directors in matters pertaining to the administration of the research enterprise and assist the Administrative Director of the Grants and Contracts Office. Tasks include:

  • Scheduling of Vision Science Division and Ophthalmology Research events.
  • Prepare internal documents (i.e. EPASS, PI Exception, etc) for proposal review by the Administrative Director.
  • Maintain and update the Department’s contract and grant list. Check the contract and grant email for new, continued, and revised award snapshots.
  • Prepare the research section of the Stein Eye Institute’s Annual Report.
  • Maintain and update the personnel list.
  • Assist the Administrative Director in following up on pending issues on a day-to-day basis.
  • Assist the Administrative Director on special projects as needed.


  • Proficiency in Excel, Word, and Powerpoint.
  • Excellent communication and organizational skills.
  • Ability to work independently with minimal direction.


  • Working knowledge of Cayuse, Gograd, and QDB/Online financial system is a plus

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


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