Principal Financial and Grant Manager

  • UCLA Health
  • Los Angeles, CA, USA
  • Sep 23, 2022
Full Time

Job Description

Responsibilities

The Principal Finance and Grant Manager provides comprehensive oversight and management for 2 to 4 divisions/programs within the Department of Pediatrics.  Reporting to the Department of Pediatrics Finance and Research Supervisor, responsibilities include but are not limited to: new award setup, ongoing financial monitoring, milestone tracking, revenue and expense analysis, compensation funding, reconciliation, effort, progress reports, award modifications, invoicing, expense review, award closing and financial reporting.  

Duties also include post-award activities, such as reviewing and setting up new awards, monitoring awards, maintaining sub-awards, incremental awards, and multi department program allocations.  You will work with larger and higher profile awards such as NIH, HRSA, program projects, cooperative agreements, training grants, fixed-price contracts, state and foundation-funded programs.  The Principal Finance and Grant Manager will work closely with Division faculty and administrative leadership (e.g., Human Resources, Pre-Award Office, Division Administrative Partners) to monitor, financial activity, and provide decision support for to implement changes.  You will also help train other administrative personnel on fiscal processes such as financial reporting, UCPath personnel funding, related web applications relating to grand administration, purchasing, expense reimbursement, invoice payment, and sub-award administration.  You will also handle all UCPath personnel funding for assigned divisions. Various ad-hoc reports will also be required on an as needed basis. The Principal Finance and Grant Manager provides comprehensive oversight and management for 2 to 4 divisions/programs within the Department of Pediatrics.  Reporting to the Department of Pediatrics Finance and Research Supervisor, responsibilities include but are not limited to: new award setup, ongoing financial monitoring, milestone tracking, revenue and expense analysis, compensation funding, reconciliation, effort, progress reports, award modifications, invoicing, expense review, award closing and financial reporting.  

Qualifications

Required Skills, knowledge, and abilities:
Commitment to providing world-class service to constituents.
Demonstrated working knowledge of administrative and business practices and procedures in a large-scale, complex organization, preferably a university environment.
Demonstrated knowledge of general accounting terms and principles, budget preparation, and financial projections.
Skill in financial analysis and planning with demonstrated ability to produce and summarize tailored financial reports.
Excellent interpersonal and communication skills to convey information clearly, effectively, professionally and diplomatically with faculty, staff, leadership, organizational partners, etc.
Ability to set priorities to complete work in a timely manner; ability to adapt to frequent changes in fluctuating workload.
Skill in working independently and following through on assignments.
Demonstrated skill in writing clear and concise correspondence, reports and summary materials for a variety of audiences including faculty, staff, government agencies, and other constituencies.
Advanced knowledge of Microsoft Excel.
Ability to work flexible hours when necessary to accommodate deadlines and protocols.
Demonstrated ability to maintain confidentiality.
Working knowledge of Federal Contract and Grant policies and procedures.

Preferred Skills, knowledge, and abilities:

Demonstrated knowledge of applicable UC policies and procedures related to grants proposals and management and fund management, including state, grant and philanthropic funding, as well as BruinBuy and purchasing.
Working knowledge Microsoft Word, Outlook, Adobe, PowerPoint and UCLA systems: BruinBuy, UC Path, Travel Express, QDB, CDW, COGNOS, UCLA Financial Systems, DG Inform, GoGrad.
Experience with training administrative personnel on fiscal support functions.
Familiarity with medical operations and terminology such as relative value unit (RVU), current procedural terminology (CPT) codes, charge vs. collection, etc.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

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Employment Type

FULL TIME