Grant Administrator

  • UCLA Health
  • Los Angeles, CA, USA
  • Aug 05, 2022
Full Time Administration/Operations

Job Description


In the capacity as a Grant Administrator, and in compliance with all university and agency applicable policies and guidelines, you will provide comprehensive financial support to assigned Research Programs and their director, faculty by reporting on contract & grant and other assigned funds as directed.  You will demonstrate full and complete DGSOM fund management skill-set and demonstrate policy and procedure knowledge to effectively represent the Department of Neurology faculty, and to work independent of daily senior leadership.  

Responsibilities include but are not limited to providing excellent customer service to Department Principal Investigators and working as a collaborative team member to optimize the overall function of the Grant Administration unit, prepare all aspects of DGSOM standard monthly financial reports and perform the review, approval and reconciliation of all related expenditures and projections for assigned fund load.  You will also provide comprehensive lead and support services to all aspects of pre-award, post-post award, FSNS process, ERS and other research administration duties and tasks as needed to properly manage the business of the research programs and faculty. In addition, you will serve as research program representative in interactions with funding agencies, collaborating departments on campus, and the University units related to research and financial administration such as units of ORA and Corporate Finance.  



  • Demonstrated skill in performing advanced accounting functions and financial management, for contracts and grants, financial controls and audits, and problem solving.
  • Demonstrated skill in preparing clear and comprehensive financial reports for use by Principal Investigators, granting agencies, and the Department.
  • Demonstrate in-depth comprehension of UCLA general and subsidiary ledgers including FSO100, FSO103, FSO105, FSO109, FSO150 and PPP530.
  • Demonstrate ability to interpret the funding agency and University policies and procedures and to effectively communicate with OCGA and EFM.  Demonstrate skill in interpreting/explaining terms & conditions of contract/grants using knowledge of extramural awards for State, Federal, local and private agencies.
  • Working knowledge of University and funding agency policies and procedures on grant administration. 
  • Analytical skills to review and interpret proposals, reports, and other documents and formulate appropriate responses and resolve problems.
  • Skill in assembling narrative and fiscal information into a coherent written form so it will be understood by all personnel.
  • Demonstrate skills to retrieve and analyze online financial information from portals and databases and in fully utilizing all UCLA on-line financial reporting systems, BruinBuy, Travel Express, ERAS, Research Portal, campus QDB (query data base), and DGSOM QDBGLPPP FPM to perform appropriate financial review and analysis.  
  • Ability to maintain confidentiality of information.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


Employment Type (feed only)