Administrative Assistant III - Westwood

  • UCLA Health
  • Los Angeles, CA, USA
  • Aug 05, 2022
Full Time Administration/Operations Assistant/Support

Job Description


In this role, you will serve as a Receptionist, Technologist Assistant, Image Librarian and Scheduling Coordinator. Incumbents are responsible for a full complement of Radiology front-end processes including Reception, Image Library, Onsite Scheduling, and Technologist Assistant duties on a rotating basis. Reception duties include the registration/arrival of patients; obtain clinical information pertinent to the scheduled exams; collect cash/insurance and authorization information. Technologist assistant duties include facilitating patient preparation, safety screening and education. The Administrative Assistant III demonstrates maximum flexibility and multitasking capabilities while working with staff as a team. Incumbent must be able to rotate between different Radiology Centers as needed. Expedite CDs for patients that are waiting, handle and input Subpoenas, send images electronically according to HIPPA guidelines. Primary duties, answer phone heavy phones, assist physicians, upload CDs and process Life Image nominations.


·        Ability to adjust to changing priorities, frequent interruptions, deadlines, emergencies and heavy workload.

·        Ability to establish comfortable relationships with patients and their family member(s).

·        Ability to handle confidentiality issues with tact and diplomacy.

·        Ability to use mathematical skills to efficiently analyze various pertinent data related to workload and finance.

·        Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients and staff.

·        Skill in analyzing information or situations to define a problem, identify relevant concerns, formulate logical and objective conclusions and alternatives.

·        Skill in quickly assimilating and retaining a large body of financial screening and patient registration information.

·        Strong working knowledge of personal computers, CC, Magview, Medicalis , PACSCUBE CD Burner, Array Digitizer

·        Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.

UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


Employment Type (feed only)