Program-Department Coordinator II

  • Seattle Cancer Care Alliance
  • Seattle, WA 98109
  • Jan 28, 2021

Job Description

Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond. Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values: We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients. We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places. We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways. We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities. We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress. We are responsible. Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility. This is an extraordinary opportunity to lead disruptive continuous innovations in the fight against cancer. Responsibilities The Program-Department Coordinator II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department. This role provides both administrative and strategic support towards achieving the overall goals of the program or department. Responsibilities include: Identify, research and determine resolutions to budget issues Serve as a point of contact representing the department to other departments, individuals and outside organizations Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed Determine reporting needs and analyzes data Determine content, design and write correspondence, documents and presentations Onboard new staff May supervise staff May review time sheets and approve as needed

Qualifications

Required: High School Degree or equivalent Minimum one year of experience Critical thinking skills Ability to take initiative and use sound judgment in carrying out responsibilities Ability to work in a fast paced, complex healthcare environment Customer service skills Ability to prioritize concurrent responsibilities and demands Basic knowledge of medical terminology may be required for certain roles Strong organizational skills Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others and taking on more responsibility (re-word to capture spirit of taking initiative an continual learning) Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) Ability to work independently and as part of a team as the situation requires Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner Ability to facilitate and present in meetings. Ability to navigate team and organizational dynamics Ability to prepare, monitor, and interpret budgets including analysis of variances Preferred: Associate or Bachelor's Degree Basic experience with electronic file sharing Supervisory experience Our Commitment to Diversity We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

Employment Type

Regular Full-Time