Administrative Assistant II- Maine Medical Center Campus

  • MaineHealth
  • Portland, ME, USA
  • Jan 06, 2021

Job Description


At NorDx, we offer rewarding careers in laboratory science for those committed to work at a center of laboratory excellence. NorDx provides patient-centered, state-of-the-art laboratory testing to our partners in healthcare throughout Northern New England. Our success is the result of dedicated and innovated laboratory professionals. If you are seeking a rewarding, challenging career in a laboratory environment with an organization that will develop your strengths to meet your professional goals, we want to talk to you!

  • Position Summary
    • Performs moderately complex administrative l duties independently in accordance with established departmental policies and procedures. Work includes typing medical reports, laboratory procedures, non-routine correspondence, tables and forms. Proofreads and edits all materials for accuracy and clarity. 
    • Work is planned and occasionally checked by supervisor. Sets up meetings and maintains the schedules for Chief of Pathology, Hospital Division Operations Manager and others as directed.
    • Discretion and judgment is required in screening visitors and telephone calls, editing materials, releasing information, dealing with patient inquiries and organizing own workload to meet established priorities.
  • Required Minimum Knowledge, Skills, and Abilities (KSAs)
    • Education: Completion of high school or equivalent education preferred, and one year of business school or related field required. Working knowledge of medical terminology is desirable.
    • License/Certifications: N/A
    • Experience: N/A
    • Proficient at spreadsheet software (e.g. Excel), word processing software (e.g., Word) and presentation software (e.g. Power Point) and should have knowledge of database software (e.g., Access).
    • Oral and written communication needs to be professional, clear and concise.
    • Ability to proofread and edit non-routine correspondence, reports, and tables for spelling, typographical errors and sentence structure.
    • Ability to type complex statistical tables and forms, non-routine correspondence and reports from rough draft or dictation.
    • Ability to perform non-complex arithmetic calculations when preparing bills and budgets and organize and maintain recordkeeping and filing systems.
    • Ability to operate and assist others in the use of, and perform basic troubleshooting with photocopiers, fax machines and computer printers.
    • Successfully demonstrates competencies in the position in accordance with the established assessment for the position.
    • Must be able to work any shift, holiday and/or weekend as needed.
    • Must be able to travel among company sites as needed.