GRANTS AND CONTRACTS ADMINISTRATOR

  • Duke Health
  • Durham, NC, USA
  • Aug 01, 2020
Administration/Operations

Job Description

School of Medicine:

 

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

 

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 

                                                                                                                               

GRANTS AND CONTRACTS ADMINISTRATOR

 

Responsibilities:

 

  • Oversee and manage post-award financial and research administration activities for the DHVI federal and non-federal sponsored grants, contracts and cooperative agreements. 
  • Post-award activities may include, but not limited to, preparation of necessary documents such as subcontract agreements, consultant agreements, supplements, re-budgets, monthly invoices, cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness. 
  • Work in partnership with the appropriate Program Manager to assure efficient and compliant conduct of all research studies by conducting monthly financial meetings.
  • Advise PI or designee on budget adjustments and revisions necessary to meet the sponsor requirements.
  • Work on special projects for review and approval by the Administrative Director and PI/designee.
  • Manage reporting and compliance timelines for new awards; communicate new WBSEs to appropriate department personnel.
  • Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations; submit/approve the cost transfers; implement adjustments and inform PI and/or designee of any corrections/adjustments.
  • Prepare budget projections and analysis to assist PI or designee with financial management.
  • As requirements change, prepare and submit requests for re-budgeting or re-programming of the funded project budget.  Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.
  • Prepare periodic reports to sponsors for review and submission by OSP.
  • Manage the subcontract process with ORA and collaborating organizations; provide on-going sub-recipient monitoring. 
  • Make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations.
  • Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts, timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing. All other duties and projects as assigned by DHVI Finance Management.

 

Education/Training:

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.

Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.

Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within a reasonable period of time (generally within 12 months). Successful completion of RAA training will be an annual performance goal until complete.

Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification by completing continuing education requirements.

 

Experience:

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

 

Skills:

Ability and desire to complete RAA certification.

Ability to analyze data and formulate conclusions.

Ability to learn changing technologies related to grants and contracts management.

Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).

Ability to communicate both verbally and in writing with all levels of the organization.

Ability to manage and prioritize multiple projects/tasks simultaneously.

Ability to create verbal and written reports.

Knowledge of federal rules and regulations relating to research grant and/or contract activity

Knowledge of Duke University policies and procedures relating to grant and contracts activity

Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.

Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.

Understand and be able to apply costing rules and regulations to federally funded projects.

Experience with/Ability to perform required functions in SPS, R3, grants. Duke and SES relating to assigned duties.

Understand financial processes and controls including the reconciliation process.

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 

Employment Type

50000867