Arts Program Specialist - .5 FTE

  • Location: Scottsdale, AZ
  • Posted: Oct 23, 2019

Job Description

Arts Program Specialist assists the Program Coordinator, Humanities in Medicine, with a wide variety of initiatives serving Mayo Clinic patients, staff, learners, and the community. Primary responsibility for this specialist is dedicated to the Loaned Artwork Program and Atrium Music Series. As such, the specialist will coordinate and oversee installation and return of art exhibits in 11 galleries and weekly concert performances, culminating in more than 50 exhibits and more than 100 concerts annually. Specialist maintains relationships with a roster of approximately 400 visual artists and musicians, and manages the application process for additional visual artists and musicians. Specialist will curate exhibitions, evaluate artwork condition, prepare accompanying materials for artwork display, manage loan and concert documentation, ensure an appropriate volume level is maintained during performances, track metrics for program evaluation, cultivate relationships with the community, and identify potential benefactors and collaborators. Specialist may also devise and facilitate artmaking projects for patients, visitors, staff, and learners.

Works independently to coordinate assigned processes and programs in consultation with Program Coordinator. Must be able to handle many activities and challenges simultaneously, with minimal direction. Must represent the Center with professionalism to a variety of constituents, including patients, visitors, Mayo Clinic students and employees, program participants, and the public. Displays comfort in focusing and adapting program administration skills to work in nontraditional spaces; applies respective department-specific policies and procedures to achieve the work. Additional administrative duties required, including but not limited to scheduling meetings, answering phones, updating departmental reports, invoicing, submitting expense reports, filing, managing databases, announcing events of interest monthly via post and email, maintaining physical and electronic mailing lists, updating four distinct websites/social media accounts, and providing committee support. Organizes creation of various printed collateral, including at least one major publication annually. Supports special events and educational activities, including the annual Mayo Clinic Humanities in Medicine Symposium, a CME course hosted on rotation at Mayo Clinic campuses in Arizona, Minnesota, and Florida. Attends courses and meetings to enhance or improve job knowledge and/or represent Mayo Clinic. Other duties may be assigned if the work is similar, related, or a logical assignment to the position.


A minimum of a bachelors degree from an accredited college or university in a related field is required. A minimum of 3 years of experience with museum operations, art gallery operations, and/or arts administration; understanding of visual art making and performance is required.

Employment Type

  • Part Time

Schedule Information

Hours: 40

Mayo Clinic's Campus in Arizona

5881 E. Mayo Blvd.
Phoenix, AZ 85054

Phone: (480) 342-2000