ADMIN COORD - PEDS


  • Location: Durham, NC
  • Posted: Oct 20, 2019

Job Description


School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary:

Assist Business Manager in the administration of department financial and clinical operating procedures and programs.

Work Performed:

Financial Management

Prepare monthly divisional finance reports and analysis for division leadership, includes all operational and discretionary code
Monitor monthly variance reports and update division administrator appropriately
Review and facilitate resolving significant financial variances and potential overdrafts
Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues
Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances
Maintain appropriate financial records for division
Assist with the preparation of annual budget, financial analyses including pro forma, and other financial activities
Facilitate reconciliation of all applicable divisional fund codes
Review and approve travel and expense reimbursement

Personnel Management

Coordinate daily work flow of staff assistants
Ensure adequate support staffing levels necessary to maintain administrative office operations
Coordinate on boarding of new employees (faculty and staff) include division specific orientation meetings, class enrollment, resource allocation (computer, system access, keys, supplies)# Review and approve biweekly and monthly staff employee time cards and requests for time off/leaves
Work with appropriate department, SOM, and PDC contacts for provider(physician and APP)recruitment and credentialing/privileging tasks
Coordinate timely completion of faculty e-certification and effort management process

Clinical Practice/Operation Support

Monitor patient encounter closeout reports and serve as contact to assist/resolve issues
Review and approve clinic templates/schedule changes to ensure patient access
Review and monitor access reports
Maintain division communication/website materials Seeking candidates with the following:
Proven ability to research, gather, synthesize and organize information to produce concise reports using various resources.
Excellent interpersonal, as well as written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
Proven organizational, analytical and management skills.
Ability to work independently and follow through on assignments with minimal direction.

Preference given to those with clinical operations experience, personnel management experience, and/or financial management experience.

Required Qualifications at this Level:

Education/Training:

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

Experience:

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OREXPERIENCE.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke Health

705 Broad Street
Durham, NC 27708

Phone: (919) 684-5600

Fax: (919) 684-5600

Web: http://www.hr.duke.edu/

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