ADMINISTRATIVE DIRECTOR


  • Location: Durham, NC
  • Posted: Nov 29, 2019

Job Description


School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Duke Global Health Institute

The Duke Global Health Institute (DGHI) is a University-wide institute created to coordinate, support, and implement Duke Universitys interdisciplinary research, education, and service activities relate d to global health. Aiming to achieve health equity for vulnerable groups and individuals around the world, DGHIs mission is to:

Prepare global health leaders through world-leading interdisciplinary education
Seek innovative solutions the worlds most pressing global health challenges by conducting research, designing policies, and implementing evidence-based interventions
Partner for change by engaging international and local organizations in locally grounded, collaborative projects around the world as well as in Durham, NC and the American South

Occupational Summary

Responsible for the daily business and administrative activities of the DGHI; work with the Director and Deputy Director to develop and implement DGHIs strategic plans; and interact extensively with the 88 faculty, approximately 110 staff, and administrative officials across the Campus and Medical Center. Familiarity with international settings and issues required, as is experience working with people from different cultures; experience working in international settings or programs is preferred. Working at DGHI means engaging with dynamic, forward-thinking individuals with diverse backgrounds and expertise. The interdisciplinary environment engenders collaboration, creative problem solving, and critical thought.

Work Performed

Provide administrative direction and coordination in the formulation, interpretation and administration of current and long-range policies, procedures, and programs of the Institute. Serve on Institute senior management team. Ensure all support structure and compliance requirements are communicated and extended to DGHI faculty and staff working at Duke and overseas and to collaborating institutions.

Financial and grant management :

Plan institute budget needs by analyzing program plans on both a short- and long- term basis including projecting levels of support from multiple sources of funding.
Confer with DGHI management and faculty to analyze and recommend priorities and goals for future institute needs.
Prepare overall institute budget and periodic expenditure projections.
Monitor expenditure of funds; supervise experienced staff of five with finance/grants responsibilities.
Prepare and present reports, with approval of the Director, for the Provost and Chancellor on use of strategic and core funds.
Recommend and implement resource allocations (financial and space).
Direct the purchasing of services, equipment and materials.
Supervise and coordinate pre- and post-award grant management staff and activities. Approximately300 sponsored projects totaling $19M dollars largely composed of international projects.

Human resource management:

Advise the DGHI Director and Management Team members on the staffing of the Institute, considering the Institutes priorities, programs and resources.
Interpret and administer policies pertaining to hiring of staff and faculty, payroll, appointments and promotions, placement and orientation of faculty and staff to include new positions, reclassifications, salary increases, and payment to individuals.
Ensure that institute employees are provided adequate orientation and on-going training.
Supervise the Human Resource Manager and administrative support

Reporting and Representation:

Help oversee Governance-related activities and commitments (DGHI Faculty meetings, Deans Council, Executive Committee, and Board of Advisors)
Prepare reports and analyses (including DGHI Metrics), project trends and make appropriate recommendations.
Represent the Director in administrative meetings on Campus and in the Medical Center.
Actively represent DGHI interests in committees created around the University: Office ofInterdisciplinary Program Management, School of Medicine senior administrators, Duke International Finance working group, Duke International HR working group, to name a few.
Work closely with different central functions to ensure DGHIs international work can be implemented efficiently and within all appropriate legal and fiscally-sound parameters.
Ensure compliance with established practices, implement new policies, and keep employees aware of changes and current standards.
Perform other related duties incidental to the work described herein.

Information Technology and Information Management:

Plan IT needs strategically to take into account existing and arising needs of programs at Duke and at international locations.
Coordinate with IT service provider (Trinity Technology Services) to ensure adequate IT support and equipment purchases.
Ensure continued development of DGHIs administrative database: prioritize expansion of the database and ensure all program areas benefit from its construction.

Facilities Management:

Plan space and facilities needs in the short-and long-term by analyzing Institute program plans.In corporate these plans in annual and long-term budget; coordinate with development planning.
Direct planning and coordination of maintenance, construction, and renovation activities for the institute.
Maintain liaison with campus and medical center facilities, engineering, plant accounting, and housekeeping management.

PreferredQualifications

Minimum of eight years progressively responsible experience in administrative management, preferably in universities, to include proficiency in budgeting, grants and contracts, personnel supervision, space, facilities, and information technology management.
Masters degree in relevant management area.
Ability to successfully plan, lead, and manage change.
Superior oral and written communications skills.
Proficiency with software such as Excel, Word, and PowerPoint; familiarity with enterprise applications such as SAP R/3.
Familiarity with international settings and issues required; experience working with people from different cultures; experience working in international settings or programs is preferred.
Ability to travel internationally on occasion.

Minimum Qualifications

Education

Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.

Experience

Work requires a minimum of nine years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management. A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke Health

705 Broad Street
Durham, NC 27708

Phone: (919) 684-5600

Fax: (919) 684-5600

Web: http://www.hr.duke.edu/

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