ADMINISTRATIVE COORD - PEDS
- Location: Durham, NC
- Posted: Dec 5, 2019
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Assist Business Manager in the administration of department financial and clinical operating procedures and programs in 4 clinical divisions within the Department of Pediatrics- Primary Care, Healthy Lifestyles, Child Abuse & Neglect, and Medpeds.
Financial Management Prepare monthly divisional finance reports and analysis for division leadership, includes all operational and discretionary code Monitor monthly variance reports and update division administrator appropriately Review and facilitate resolving significant financial variances and potential overdrafts Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances Maintain appropriate financial records for division Assist with the preparation of annual budget, financial analyses including pro forma, and other financial activities Facilitate reconciliation of all applicable divisional fund codes Review and approve travel and expense reimbursement.
Personnel Management Coordinate daily work flow of staff assistants Ensure adequate support staffing levels necessary to maintain administrative office operations Coordinate on boarding of new employees (faculty and staff) include division specific orientation meetings, class enrollment, resource allocation (computer, system access, keys, supplies). Review and approve biweekly and monthly staff employee time cards and requests for time off/leaves Work with appropriate department, SOM, and PDC contacts for provider (physician and APP) recruitment and credentialing/privileging tasks Coordinate timely completion of faculty e-certification and effort management process.
Clinical Practice/Operation Support Monitor patient encounter closeout reports and serve as contact to assist/resolve issues Review and approve clinic templates/schedule changes to ensure patient access Review and monitor access reports Maintain division communication/website materials.
Duke Childrens Primary Care and Medpeds Plan and execute annual board meetings for the division. Prepare quarterly financial reports for the primary care and Medpeds Divison Chiefs and Administrative Manager regarding Primary Care and Medpeds Funds. Make sure that the Primary Care and Medpeds website is up to date. Follow up with funded investigators regarding studies and ensure that summary reports are submitted.
Seeking candidates with the following: Proven ability to research, gather, synthesize and organize information to produce concise reports using various resources. Excellent interpersonal, as well as written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Proven organizational, analytical and management skills. Ability to work independently and follow through on assignments with minimal direction.
Work requires a general business background generally equivalent to a bachelor's degree in a business related field.
Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business related field may be substituted for 2 years experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.