SENIOR GRANTS AND CONTRACTS MANAGER
- Location: Durham, NC
- Posted: Jan 6, 2020
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Manage the Duke Cancer Institutes (DCI) Finance Team for Clinical Research. Oversight of all aspects of contracts, budgets, pre and post award for single and multi-site clinical trials. Works collaboratively with the program leaders and principal investigators (PIs) for the disease groups.
Oversee all pre-award and post-award activity in compliance with sponsor and institutional rules. Manage budgets, budget amendments, and fiscal reporting.
Assist with study start-up, contract negotiations, Internal Review Board [IRB], distribution of funds, and study start-up documentation.
Interface with PIs, business managers, Dukes Sponsored Programs, leadership and others as needed to interpret contracts and policies effectively.
Supervise the reporting, reconciliation, and analysis of financial statements.
Manage effort recording and reporting to ensure it accurately reflects the efforts of the disease group staff and appropriate documentation is maintained.
Oversee transactional work to ensure it is prepared, processed, and completed timely.
Lead and supervise staff. Create a team culture that fosters open communication, motivates staff, and encourages creativity. Seek out, listen to, accept, and act on feedback. Establish regular communication methods and meetings with staff; both individual and team meetings. Be available to staff on a routine basis to provide leadership and mentoring.
Provide staff with clear measurable goals; monitor performance and quality of work.
Assign staff duties and responsibilities; cross-train and reassign as needed to effectively manage the work. Foster and encourage the professional development of staff.
Oversee staff training and certifications to ensure compliance with standard operating procedures [SOPs], regulations and Dukes financial training requirements.
Serve as an expert resource for colleagues and teammates. Support colleagues in their project work; encourage completion.
Attend meetings, conferences and trainings as assigned.
Communicate openly and effectively with leadership, study personnel, and others as required.
Communicate concerns clearly in a professional manner. Respond timely to emails, phone calls and questions.
Escalate issues to others as appropriate, ensure issues are addressed timely.
Actively participate in internal or external audits by providing information and documentation including background information and processes as requested and needed.
Take appropriate and timely action on audit findings.
Summarize and clarify for study teams, the professional guidelines and code of ethics related to the financial conduct of clinical research.
Know and follow policies, standard operating procedures [SOPs], regulations and protocol requirements that govern clinical research.
Maintain Duke and project specific training and certification requirements.
Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA), Advanced Grants Management, and Research Administration Institute (RAI) training is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete. Upon successful completion of expected training, the employee must maintain Research Administration Academy (RAA) certification, Advanced Grants Management (AGM), Research Administration Institute (RAI) certification by completing continuing education requirements. Certified Research Administrator (CRA) certification is preferred.
Work generally requires five years of relevant grants and contracts experience.
Duke financial management experience or 1 to 3 years of experience in budget development, budget negotiations, and financial management of clinical trials.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.