• Location: Durham, NC
  • Posted: Nov 23, 2019

Job Description

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Direct, oversee and strategically manage programmatic and administrative aspects of all sponsored and internally funded basic, clinical and health services research activities for Duke Universitys Department of Psychiatry and Behavioral Sciences in partnership with the Vice Chair of Research for the Department of Psychiatry. Monitor and ensure compliance with federal and institutional guidelines. Coordinate departmental infrastructure for research activities, and facilitate applicable trans departmental shared service activities. Perform lead role in identifying strategic opportunities for research resourcing and coordinating complex projects across the department as they relate to the School of Medicine. Integrate and coordinate academic mission with clinical and educational mission through collaborative interaction under the direction of the Chief Administrator to facilitate sustainable high-level achievement in the Departments missions.

Work Performed

Oversee all research activities for the Department of Psychiatry and Behavioral Sciences, including but not limited to, grants administration and development, clinical research, animal modeling, outcomes research, biorepository efforts and data management.
Oversee the post-award review of all extramural funding including government and non-government grants, foundation awards and contracts on behalf of the Department and its functional groups to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable government guidelines.
Prepare fiscal and strategic planning reports as required. Manage requests to re-budget when necessary. Proactively identify areas for improved efficiency and resource consolidation.
Participate in internal or external audits of Department grants/contracts by providing information and documentation as requested, providing relevant information regarding background and/or processes that will be useful in the conduct of the audit.
Interface with the Department Chair, Chief Administrator, Vice Chair of Research, Director of the Clinical Research Unit, Principal Investigators, and granting agencies regarding contract interpretation and sponsored programs policies; assist with contract negotiations and redistribution of grant funds.
Establish and maintain procedures and guidelines for grant administration and clinical research unit operations.
Oversee the day-to-day operations for grants management and the clinical research unit, including reconciliation and analysis of monthly financial statements for the various Principal Investigators as appropriate, monthly reporting, accounts ending in 30 days, etc.
Ensure all cost transfers are prepared with appropriate backup documentation, and prepare annual cost transfer reports.
Oversee the effort monitoring process for all faculty and staff in the Department including regular review of faculty effort for Monitored Workload Certification, Risk Analysis for Externally Funded Faculty (G90) reviews, K-Awards, Salary distribution and cost sharing.
Oversee research operations for new and existing Principal Investigators to include management of space, facilities, and equipment inventories.
Develop, conduct and administer in-house and external compliance training initiatives including staff training, faculty training.
Recommend various grants administration personnel actions across the divisions, including, but not limited to, hiring, performance appraisal, promotions, transfers, and other schedules.
Oversee and track Departmental publications, grant submissions, and grant writing and publication support services.
Oversee departments Shared Research Services as applicable.

Knowledge, Skills and Abilities

Proven innovation and initiative to anticipate, develop and implement new procedures, practices and processes adaptable to constantly changing work patterns and business methods, to solve unusual and new concerns using means, which establish effective and efficient precedents.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions.
Demonstrated ability to analyze complex situations, identify and analyze problems and develop options and recommendations for resolution.
Demonstrated ability to interpret policies and procedures and to propose solutions to problems and apply solutions to non-recurring or precedent setting situations.
Proven ability to develop, analyze and carry out project objectives and work well with others of a diverse nature in achieving organizational goals.
Proven ability to research, gather and organize information to produce concise reports using various resources.
Strong leadership skills and ability to take responsibility for assigned areas, and to gain the confidence of employees, principal investigators, Department of Surgery senior leadership and colleagues.
Excellent negotiation skills. Demonstrated counseling techniques with the ability to act as a facilitator, exercise diplomacy, tact, professionalism, responsiveness, a high degree of flexibility to promote positive working relationships and job effectiveness.
Skill at negotiating with various personalities and developing internal and external network of contacts.
Proven organizational, analytical and management skills.
Ability to act independently and exercise sound judgment, and the acumen and sensitivity to identify matters that require higher level management consultation and /or group collaboration.
Demonstrated ability at presenting a positive, professional and helpful impression and working as a team member.
Ability to work independently and follow through on assignments with minimal direction.

Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.


Work requires a minimum of nine years progressively responsible experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management.

A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.


Preferred Criteria:

Certified Research Administrator (CRA)

Strong compliance background

Familiar with OMB Circulars A-21, A-1 10 and

A- 133

Please contact Jennifer Ellis, Chief Administrator, Duke Psychiatry at (919) 684-5616 or for any questions you may have.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke Health

705 Broad Street
Durham, NC 27708

Phone: (919) 684-5600

Fax: (919) 684-5600