- Location: Durham, NC
- Posted: Aug 29, 2019
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of Americas leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Accounting Specialist - Level 9
The Accounting Specialist works as part of a team of accounting professionals to perform a variety of complex accounting tasks involved in maintaining financial records, reviewing and approving corporate card transactions and student reimbursements, monitoring, verifying and reconciling accounts. The Accounting Specialist works with faculty, staff and students to assist them in understanding accounting and procurement policies and procedures as well as serves as the liaison with Employee Travel & Reimbursement. This position reports to the Assistant Director of Finance.
Review and approve corporate card transactions for the school ensuring compliance with Duke and Fuqua accounting policies. Manage corporate card reporting and review/approve transactions to ensure workflow items are processed in a timely manner. Manage new corporate card requests and cancellations. Serve as departmental expert to assist with training. Process various financial and accounting forms such as electronic AP check requests, Miscellaneous Reimbursements and Travel Expense Forms. Key data from reconciliation forms into WORKS software system for Global/Fleet card holders. (70%)
Review and approve student reimbursement requests. Serve as liaison with student club controller to ensure reimbursements comply with Duke and Fuqua accounting policies. Plan and execute distribution of financial reports to student club controller. (10%)
Monthly reconciliations, database updates and reports for credit card transactions and Faculty Discretionary account. Various journal voucher processing. (10%)
Maintain interface with departmental and University personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures; prepare correspondence and answer inquiries regarding accounting information as required. (10%)
Skills and Qulifications
Work generally requires 2 years of experience in an accounting setting to become familiar with the accepted accounting practices involved in maintaining more complex financial records, and reconciling accounting information.
Duke accounting experience is a plus.
Concur travel and expense management experience a plus.
Proficiency with Microsoft Office products (Windows, Word, Excel and Access).
Strong written and oral communication skills.
Commitment to providing a high level of customer service and demonstrating a patient demeanor to all constituencies faculty, staff and students.
Successful project management experience, including meeting numerous deadlines and objectives and managing multiple concurrent projects.
Strong work ethic in a fast-paced, results-oriented team environment.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.
Work generally requires four years of related secretarial/clerical OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.