ADMINISTRATIVE ASSISTANT


  • Location: Durham, NC
  • Posted: Jul 9, 2019

Job Description


General Description of the Job: To provide administrative support to the DUHS Clinical Laboratories HR Team.

Duties and Responsibilities of this Level:

Provide support to DCHRO that may require meeting arrangements by contacting participants, scheduling room, sending out invitations, arranging for special meeting needs. (50%)

Provide support to the DUHS Clinical Laboratories Finance Team. Specifically, provide support for Courier Services including processing gas receipts, providing cell phone assignment, and monthly reporting. The administration of Verizon cell phone service includes all eligible Clinical Laboratory staff. In addition, provide assistance for the budgeting and tracking of actual continuing education / travel costs, as well as other Finance projects and reports as needed. (33%)

Provide support to all Work Culture Committees by attending meetings and composing minutes. (5%)

Prepare for the monthly DUHS Clinical Laboratories Orientations by scheduling the room, inviting the attendees, confirming attendance, and communicating with Searle center. Send out notifications and receive RSVPs for Annual Leadership Luncheons. (4%)

Provide administrative support for all Clinical Laboratory HR Events Lab Week, Ice Cream Celebrations, and Celebrations. (3%)

Maintain, order, and conduct inventories on HR Supplies. (3%)

May provide back-up to HR Generalist to make travel arrangements for applicants coming in for interviews. (2%)

Knowledge, skills, and abilities:

Proficient on an intermediate to advanced level with Microsoft Word, Excel, Power Point, Publisher.
Must possess interpersonal skills showing the ability to collaborate with others.
Must be able to communicate verbally, in writing, and electronically.
Must possess strong organizational skills with the ability to change priorities regularly.
HR experience highly preferred,

Minimum Qualifications

Education
High school education or equivalent.

Experience

Two years ofadministrative support experience of increasing variety and/or complexity

Degrees, Licensures, Certifications

N/A

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Duke Health

705 Broad Street
Durham, NC 27708

Phone: (919) 684-5600

Fax: (919) 684-5600

Web: http://www.hr.duke.edu/

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