Project Manager Associate, Harrington Discovery Institute

  • Location: Cleveland, OH
  • Posted: Aug 23, 2019

Job Description


The Associate Project Manager (APM) serves as a key member of Harrington Discovery Institute’s Therapeutics Development team, managing a subset of the active project portfolio under direction of a Project Manager, Director of Innovation Support Center or other senior manager. The APM will perform other institute activities in support of the Harrington Discovery Institute as assigned. Primary responsibilities include:

Application review:
- Participate as a member of due diligence teams, conduct research and provide reports on the landscape in preclinical development, competition and intellectual property for applications considered for funding.
- Analyze trends in application, review and selection processes and prepare reports.
Scholar on-boarding activities:
- Conduct research for new projects to include, for example, relevant academic literature, competitive pipeline and clinical trials.
- Plan meeting logistics and work with ISC team members and scholar to schedule meetings, collect and distribute meeting materials, attend kick-off meetings as required.
- Ensure on-boarding materials are deposited in appropriate HDI documentation system for archiving.
Project management activities:
- Work with ISC and scholar team to set agenda, assemble and distribute meeting materials and manage time to ensure productivity and efficiency of project team meetings. Draft Minutes and actively track status of Action Items from team meetings.
- Provide technical support to assist with database management and data analysis.
- Using input from ISC and scholar teams, assemble project plans in the form of Gantt charts and workflow diagrams to represent project timelines, resource gaps and project goals.
- Work with ISC team to evaluate project status using project checklist and help identify key gaps.
- Work with ISC team to assemble stage 2 pitches for additional funding.
- Perform regular pipeline and clinical trials intelligence research to identify opportunities and challenges for active programs. Survey preclinical landscape and academic literature.
- Manage request and receipt of annual reports from active scholars and maintain archive.
- Work with Business Development team to help assemble exit packages.
- Work with ISC team to ensure receipt of quarterly project reports; collate scholar logs.
- Provide analysis of current and alumni portfolio, including graphic representations of analyzed data.
Quality System:
- Write SOPs/SWPs to document internal processes related to HDI activities.
General ISC activities:
- Participate in quarterly panel and peer review meetings, and record minutes and action items
- Assist in onboarding new ISC members Draft materials for the Harrington Discovery Institute including business documents, charts/analysis, and Web updates
Other duties as assigned.


• Required: Bachelor’s degree
• Preferred but not required: MS or comparable

Experience & Knowledge:
• 3-5 years’ experience in drug discovery, research or project management
• Good verbal, written and telephone communication skills are essential
• High level of facility with quantitative analysis, spreadsheets
• Influence management skills and ability to maintain professional interactions with senior management including physician-scientists
• Attitude/inclination to work in a dynamic environment
• Strong detail orientation while maintaining ability to see the big picture
• Ability to function independently and as a team player in a fast-paced environment
• Organizational skills to balance work and prioritize tasks
• Ability to keep sensitive and confidential material private
• Working knowledge of the drug discovery and development process
• Basic understanding of organic chemistry, cell biology and human physiology
• Proficiency in reading scientific literature

Special Skills & Equipment Knowledge:
• Online business and database platform proficiency (e.g. SharePoint, SmartSimple, Cortellis)
• MS Office Suite (Excel, Word)
• MS Project
• PubMED
• NIH RePORTER Database
• Espacenet
• Demonstrated ability to use PC and Mac computers
• General office equipment (i.e., printers, copy machine, FAX machine, etc.) required

Salary Information


Contact Information

University Hospitals


Schedule Information

Schedule: Days

University Hospitals

3605 Warrensville Ctr. Rd.
Shaker Heights, OH 44122

Phone: (216) 767-8900



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