Administrative Assistant

  • Location: Rochester, MN
  • Posted: Aug 31, 2019

Job Description

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks in proactive support of the Regenerative Neurosurgery and Neuro-oncology Laboratory. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include editing and formatting of documents for grants and manuscripts; maintaining calendars; scheduling meetings; making travel arrangements; monitoring email and proactively providing related follow-through; creating and maintaining web pages and databases/spreadsheets; generating and managing timelines and grant charts; coordinating with the director to facilitate project management, supporting basic and translational research projects/activities/collaborations as assigned; preparing reports, presentation materials, meeting agendas and minutes; processing reimbursement for travel and other professional expenses; and maintaining electronic files and records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Outstanding organizational and communication skills and a commitment to quality and excellence in service are important components of the role.


Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years experience in a secretarial/administrative assistant role performing responsibilities such as managing calendars, supporting individuals, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.

Employment Type

  • Full Time

Schedule Information

Hours: 80

Mayo Clinic's Campus in Minnesota

200 First St. SW
Rochester, MN 55905

Phone: (507) 284-2511