ADMINISTRATIVE ASSISTANT I - HEART SERVICES
- Location: Durham, NC
- Posted: Jun 25, 2019
Duke University Hospital is consistently rated as one of the best in the United States and is known around the world for its outstanding care and groundbreaking research. Duke University Hospital has 957 inpatient beds and offers comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center; a major surgery suite containing 51 operating rooms; an endo-surgery center; an Ambulatory Surgery Center with nine operating rooms and an extensive diagnostic and interventional radiology area. In fiscal year 2018, Duke University Hospital admitted 42,916 patients and had 1,085,740 outpatient visits in fiscal year 2017.
U.S News & World Report named Duke University Hospital #1 in North Carolina and #1 in the Raleigh-Durham area in 2018-19.
Duke University Hospital is ranked in the top 20 nationally for seven adult specialties, including cardiology and heart surgery, nephrology, ophthalmology, orthopedics, pulmonology, rheumatology, and urology.
In addition to its hospitals, Duke Health has an extensive, geographically dispersed network of outpatient facilities that include primary care offices, urgent care centers, multi-specialty clinics and outpatient surgery centers.
Tasks are typically diverse and advanced. Strong calendar and scheduling skills needed. Strong computer skills, Excel, PowerPoint, and audio/visual experience preferred. Experience with budgets, procurement cards, and financial reconciliation processes helpful.
Work at this level may typically include some combination of the following:
Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements for VP of Heart Operations for Durham County; Associate Chief Nursing Officer, Heart Services; and two Administrative Directors, Heart Services.
Independently prepare documentation that is more complex, reports, charts, graphs, and spreadsheets at designate intervals and as requested.
Coordinate special projects and events.
Research budget variance and follow up to resolve issues.
Develop presentation materials.
Prioritize and resolve inquiries (phone, e-mail, in person).
Act as a liaison between the department and external groups.
Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
Collect, compile and analyze moderately complex data and information.
Other similar level related duties.
Knowledge, Skills and Abilities
Creatively uses PC, word processing and other office tools.
Thorough knowledge of department policies, procedures, and goals.
High school education or equivalent.
Two years of administrative support experience of increasing variety and/or complexity
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.