ADMINISTRATIVE ASSISTANT TO THE CHAIR - Anesthesiology
- Location: Durham, NC
- Posted: Jul 6, 2019
School of Medicine:
Established in 1930, Duke University School of Medicine is the youngest of the nations top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.
Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.
Reports to: Department Chair and indirectly to the Chairs Special Executive Assistant
With minimum direction and considerable latitude for independent judgment, work with the Special Assistant to support the Department Chair. In support of this departmental structure, the Administrative Assistant applies knowledge and skills to resolve complex, non-routine administrative problems independently or with others. Must have strong writing skills.
Perform a variety of administrative duties with wide latitude for exercising discretion and judgment. This includes all calendar management and phone coverage. Plan, coordinate and administer meeting arrangements and content.This also includes responding to incoming and outgoing communication both for Chair and position independently.
Work with the Department Chair to gather and compile data to assist in the creation of divisional and departmental goals, presentations and productivity plans. Write departmental reports and documents for the Chair. Prepare and amend PowerPoint presentations using content generated by self and/or others.
Act as staff liaison to the Departmental Appointments, Promotions, and Tenure Committee. Gather and submit proper documentation for faculty promotions to the APT office.
Address and, where possible, resolve departmental difficulties in Chair's absence. Isolate day-to-day problems, interpret and assimilate complex issues and be able to demonstrate a competent understanding of the work of an academic department and of policies/issues in Duke University Medical Center and the Department of Anesthesiology.
Act as a conduit to Chair since his time commitments and obligations are extensive. The position must communicate and demonstrate confidence to an exceptionally high level about all matters concerning the Department.
Independently plan and coordinate special projects on behalf of the Chair to meet strategic goals and objectives. Manage program development initiatives and timelines.
Assist in the preparation of grant proposals and manuscripts. Ensure compliance with University and sponsoring agency policies and procedures.
Assists in duties assigned by the Special Executive Assistant for back up coverage to the Chairs Office and related needs.
Assist with special events planning and regularly scheduled meetings.
Work requires a general educational background normally equivalent to a full high school education plus two years post-secondary education in a business-related field.
Work requires 4 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.