Program Manager

  • Location: Boston, MA
  • Posted: Jul 22, 2019

Job Description

Seeking a Program Manager of a national program aimed at reducing racial and ethnic disparities in breastfeeding for very low birth weight infants, using perinatal quality collaborative methodology. The work will be conducted in Mississippi and the New Orleans area; Boston will serve as the coordinating site for overall strategy, data analysis, quality improvement education, and development of any family education materials. The Boston Program Manager will be responsible for organizing and managing day to day administrative and management issues related to the program, supervising and training research staff, supporting development of data bases and data sharing between local sites and state leads, overseeing coordination of meetings of state leads, participating hospitals, and state stakeholders and family advisors. Role will also require limited financial management, including purchasing and supplies and equipment and managing travel schedules of PIs and teams. The Program Manager will assist with new grant proposals, manuscript preparation, and presentations, including creation of charts/figures from excel when appropriate. This role will require travel to other states for conferences at least 2 times per year each.ESSENTIAL RESPONSIBILITIES / DUTIES:

The Program Manager will be responsible for assisting the PI in recruitment, hiring and training of Assistants, and supervision of employees to assure adherence to all study protocols, procedures and human subject regulations. Responsible for personnel administration functions including, hiring (under supervision of PI), orientation, training, preparing evaluations; tracking hours worked, vacations, leaves of absences, collecting time sheets, submitting hours to payroll, and scheduling of shifts and meetings. Closely monitor the participant database and generate basic reports using quality improvement tools in excel. Supporting PIs in other states in coordination of conferences and events. This includes travel arrangements and reimbursements. Supporting PIs in IRB and Data use agreement across participating hospitals Development and distribution of quality improvement education materials and family education materials with PI. Responsible for purchase orders, invoices and tracking budget items. Liaisons with Institutional Review Board (IRB) to facilitate approval of programs/projects, ongoing documentation and reporting. Assists with new grant proposal development, and preparation of research reports and presentations including data management, analysis and presentation. Higher level data analysis is possible and will be conducted under the supervision of a statistician. Assist investigators with manuscript and presentation preparation, and manuscript submissions. Establishes or assists in the establishment of community stakeholder and family advisory boards with PIs; plans meetings and provides the board with all requested information. Participates in staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepts responsibility to review meeting minutes and becomes knowledgeable of issues discussed. Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided. Utilizes hospital's behavioral standards as the basis for decision making and to facilitate the hospitals goals and mission. Assists Dr. Parker with day to day scheduling needs.


Perform other duties as needed.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).



Bachelors degree required. A Masters Degree in Public Health preferred.


None required.


Minimum 5 years clinical research, quality improvement, or public health experience or working with in the mental health field (including possible time spent while in graduate school). Minimum 3 years of program/project coordination or management experience. Experience with quality improvement methodology, including QI programs in excel, strongly preferred. Strong interest in health disparities in maternal child health required.


Previous experience with grant writing, IRB submissions, data management, and database development, preferred
Excellent English communication skills (oral and written).
Bilingual or multi-lingual skills (beyond that of English) appropriate to the patient population served is a plus.
Cultural sensitivity and comfort with a wide range of social, racial and ethnic populations.
Knowledge of MS Office applications, database systems, and Internet. Experience using quantitative data analysis software helpful (e.g., SPSS, SAS, Minitab) and quality improvement software in excel (e.g. QI Macros, QI charts) strongly preferred.
Must be able to maintain strict confidentiality of all personal/health sensitive information.

SPECIAL WORKING CONDITIONS (Responsible for on-call, 24 hr. coverage, etc.):

Flexible to work evenings and weekends when required.

Employment Type

  • Part time

Boston Medical Center

840 Harrison Ave
Boston, MA 02118

Opened: 1855



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