- Location: Bozeman, MT
- Posted: Jun 14, 2019
Responsible for maintaining adequate stock of medical and related items by inventory computer system and visual inspection. Maintains Materials Management dictionary and bar code. Meets and works with sales reps as needed. Meets with hospital personal on purchasing procedures and guidelines to supply purchasing practices. Makes the decision on which product needs to be purchased by cost, availability, contract and vendor that best meets the requests of hospital personal. Monitor the daily backorder report generated through GHX and Purchase Order (PO) updates daily.Reviews contracts and utilizes these for standardization of products as set forth by the decisions of the Products Standards Committee. The quality of patient care as well as revenue and expense factors can be highly affected by how well this duties of this position are fulfilled. This position oversees the product-related activities essential to supply operations throughout Bozeman Health. These supplies need to be available at the best costs as to adhere to the financial operations of the hospital, but more importantly, results in supplies and equipment needed in direct patient care.
High School Diploma
LICENSURE and CERTIFICATION
1-2 Years of experience in materials management/purchasing.
1-2 Years of experience using the Infor Lawson Software
KNOWLEDGE OF, SKILLS IN, ABILITY TO, COMPLEXITY AND DIFFICULY:
Knowledge of personal computers, hardware, Microsoft Office Suite, Infor Lawson Software.
Knowledge of materials management principles
Knowledge of clinical supplies and vendors.
Purchasing practices and surgical procedures.
Contract / Purchase agreements and legal contract terminology
Expert understanding of inventory control processes.
Advanced oral and written communications skills.
Able to send orders electronically and monitor through the GHX website.
Skills in gathering, analyzing and evaluating data.
Strong reasoning and deduction skills.
Establishing and maintaining effective working relationships with staff and vendors.
Contract /Purchase agreement enforcement.
Adhere to the standards of the job description and overall philosophy of Bozeman Health.
Ability to maintain flexibility to adapt to a variety of workload assignments.
Interact with all levels of staff, physicians, leadership and suppliers.
React calmly and effectively in emergency of difficult situation.
Establish and maintain collaborative relationships with a diverse group of individuals.
Able to work independently as well as functioning as a team member.
COMPLEXITY AND DIFFICULTY:
20% Time Spent -
Generates orders based on the physical inventory counts, associated with PAR levels and reviews with department manager as required.
Ensures availability of quality products and equipment and avoidance of shortages, plans and organizes the special order supplies.
Generate orders for departments, clinics and retail purchasing for specialty clinics to include items upon request.
Decreases order quantities and develop ordering patterns that fit usage, prevent obsolescence of stock and achieve benchmark inventory turns within Bozeman Health.
Responsibility for identifying excess inventory and returning stock as appropriate.
Maintains all departmental stocking locations according to accepted twice a year report standards such as, but not limited to; inventory turnover and inactive item report values.
Reports critical item shortages to Supervisor Inventory Agent II and staff.
Maintains and stocks items to ensure highest productivity.
20% Time Spent -
Places orders with vendors by best means possible, checks all pricing and availability of items to ensure it is accurate according to contract or negotiated pricing.
Communicates any discrepancies to Supervisor Inverntory Agent II and/or user department.
Researches substitute product for any items that is not available.
Present this research to user department for approval.
20% Time Spent -
Interfaces with all hospital departments and specialty clinics with assistance on all productinquiries such as, but not limited to; contract pricing, availability, standardization with current products to include all new departments that become part of Bozeman Health.
Researches all non-stock requests for best pricing and/or within contract guidelines.
20% Time Spent -
Maintains computer data base with current information on item description, quantity, vendor and unit of measure.
Reviews items to ensure information is current, accurate and up to date.
Keeps all computer files current.
10% Time Spent - ADDITIONAL JOB FUNCTIONS:
Refers representatives with new products for introduction to the Director Materials Management and manages supplier requests and enforces policy for vendor visitation
Review and revises min/max levels and usage report every six months
Assists in preparation of quarterly reports and makes recommendations for inventory items, reductions in excess inventory, inactive items and the identification of outdated and obsolete products.
Provides information to Director Material Management and other department managers regarding ordering, utilization and cost of the product.
10% Time Spent -
All other duties assigned.
- Full Time