ADMINISTRATIVE SPECIALIST


  • Location: Durham, NC
  • Posted: May 17, 2019

Job Description


Provide high-level administrative support to DUHS SVP and department. Apply knowledge and skills to resolve complex administrative problems independently or with others.

Duties and Responsibilities of this Level

Schedule and maintain a challenging calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
Partner with other support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met.
Develop advanced presentation materials; independently prepare complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
Compile and manipulate data, summarize findings and write reports or portions of reports.
Extract and compile a range of data from written sources, individuals, and/or databases, providing a limited interpretation of data.
Compose, proofread or edit formal correspondence, memoranda, and short reports for internal or external circulations. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
Coordinate communications between the supervisor and other professional and administrative staff, within and outside the organization.
Serve as principal source of information to staff and visitors for questions.
Respond to requests for information and provide assistance as appropriate.
Prioritize and resolve inquiries (phone, e-mail, in-person).
Analyze complex information requests and determine complex trends.
Determine administrative needs for conferences, meetings, seminars or other related high level activity where the leadership is in charge of event. Assemble and arrange for necessary items.
Act as a liaison between the department and external groups.
Interpret and communicate policies/procedures to other parties based on knowledge of the organization and departmental guidelines.
Coordinate and complete special projects independently or in cooperation with other groups as assigned.
Plan and coordinate special events as assigned.
Perform other related duties incidental to the work described herein.

Employment Type


  • FULL TIME

Schedule Information


Schedule: First/Day

Duke Health

705 Broad Street
Durham, NC 27708

Phone: (919) 684-5600

Fax: (919) 684-5600

Web: http://www.hr.duke.edu/

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