Project Management Specialist, BUMG Operations

  • Location: Boston, MA

  • Posted: Feb 20, 2019

Job Description

This position will function as the Project Management Specialist with responsibility and accountability for establishing operational and administrative infrastructure within the BUMG administration department. Supports a variety of projects and committees including but not limited to Clinical Excellence Awards, Wellness & Professional Vitality and annual BUMG events.ESSENTIAL RESPONSIBILITIES / DUTIES:

Project Management Functions

Provides coordination on specific project using project and program operations methodologies.
Maintains master work plan for each project.
Tracks, analyzes, and makes recommendations on status reports related to projects.
Institutes and implements systems for quality control and review of collected data.
Defines and communicates framework/templates for deliverables that span the engagement.
Standardizes and integrates plans, approaches, and deliverables across projects.
Raises deliverable quality concerns or questions to appropriate level; ensures appropriate content/structure is contained within the deliverable.
Manages engagement risk through reaffirming sponsor expectations, managing scope, managing alliance relationships, managing contractor relationship, and taking early action to resolve problems.
Leverages existing knowledge and hospital-wide investments (intranet, internet, Microsoft Office applications, Visio, Outlook, and etc.,) through the effective and appropriate application to current project and/or engagements.
Ensures engagement teams submit deliverables to appropriate knowledge bases.
Promotes project team efforts and shares sense of purpose so that work is synchronized and concurrent, knowledge is shared, and seamless services are provided.
Shares the responsibility for ensuring the department operates in an effective, efficient, and professional manner.
Schedules and coordinates logistics of meetings for project streams.
Maintains and coordinates project stream calendar in an organized fashion.
Completes all reports, spreadsheets, and/or other correspondence as necessary.
Completes all reports, spreadsheets, and/or other correspondence as necessary.
Review of department chair expenses compared to existing travel & expense policy for CEO approval.
Maximizes use of training resources to accelerate or advance ones own productivity and identifies additional opportunity for improvement.
Develops and documents competencies as related to position.
Interfaces with various departments to collect financial, statistical and operational data for analysis.
Conducts research, identifies industry standards and new innovative practices for analysis. Utilize various software tools for data extraction and analysis for project support as well as ad hoc reports. Comfortable working with and joining multiple large datasets together in Microsoft Excel and Access beyond the intermediate skill level.
Database Management and Query/Table/e-Form building
Presents analysis and recommendations to management. Obtains feedback and collaborates with management to develop project improvement plans.
Prepares financial analysis and identifies budgetary impact of proposed recommendations.
Develops tools and metrics to evaluate performance of target initiatives, collects data for review and analysis and prepares analysis and reports for management.
Promotes project team efforts and shares sense of purpose so that work is synchronized and concurrent, knowledge is shared, and seamless services are provided.
Fosters an environment of camaraderie.
Conforms to hospital standards of performance and conduct, including those pertaining to patient rights, so that the best possible customer service and patient care may be provided.
Utilizes hospital's RESPECT values as the basis for decision-making and to facilitate the hospital mission.
Follows established hospital infection control and safety procedures.
Performs other duties as assigned or as necessary.


Bachelors degree in business administration or equivalent.


Minimum of 3 years of work experience within a supervisory or administrative position.


Strong computer skills are essential (high level Microsoft Office products to include: PowerPoint/Excel/Word /Access, as well as Outlook, and Visio). Outstanding communication skills, interpersonal skills, and the ability to build value-added relationships with individuals at all levels while providing superior customer service. Positive contributor and a strong commitment to quality are essential. Strong time management, organizational skills and the ability to multitask are a must. Excellent judgment, with strong analytical and detail-oriented skills, is essential. Ability to work in a fast-paced environment that changes rapidly to fit the needs. Must be team-oriented.

Employment Type

  • Full time

Boston Medical Center

840 Harrison Ave
Boston, MA 02118

Opened: 1855



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