1,248 Administration/Operations jobs

Description Location to be determined, depending on candidate location.  Float UM for entire system. Collaborates and coordinates with all members of the health care team, patient and family or significant others to coordinate and ensure timely and efficient delivery of required workflow, services and tasks to result in Support of positive patient health care outcomes Increased patient, health care team outcomes and satisfaction, Improved inpatient throughput and appropriate length of stay Improved communication, awareness and adherence to regulatory requirements associated with utilization Support for inappropriate level of care and decreased inpatient bed day denials, Continuity and coordination of care Appropriate and timely authorization for level of care, Decreased denials, Appropriate reimbursement. Qualifications RN - Registered Nurse Graduate of an accredited school of Nursing required. CM certificate preferred. Bachelors degree preferred.   Minimum 3 years of clinical experience, acute care, required. Additional experience in sub acute setting, or managed care preferred. A minimum of 2 years of clinical experience with the population to be served required.

Responsibilities Take on a high-impact role within a world-class health organization. Help drive the continued delivery of exceptional health care. Take your career to the next level. You can do all this and more at UCLA Health. In this key position, you will oversee, coordinate and provide timely ambulatory and inpatient authorization/referral review for the UCLA Medical Group’s capitation programs.  This includes ambulatory and inpatient management at Ronald Reagan UCLA Medical Center, Santa Monica UCLA Medical Center and Orthopedic Hospital, and community hospitals You will be responsible for Medical Director level inpatient facility management, outpatient utilization management/review and external relationships with health plans and other initiatives as directed. For UCLA Medical Group capitation programs you will: Oversee, coordinate, and provide ambulatory referral/authorization determinations Manage, coordinate, and supervise inpatient and post-acute care management with case managers Manage patients in non-UCLA acute hospitals and skilled nursing facilities (SNF) Supervise inpatient, outpatient, ambulatory and SNF case managers Provide direct communication with UCLA and non-UCLA physicians for optimal care management Supervises utilization management of inpatient, outpatient and ambulatory authorizations Collaborate with UCLA Medical Group analysts to develop utilization management reports Facilitate the management of complex patients Collaborate with UCLA Medical Group, FPG Leadership and OPHAC to optimize RAF scores, improve quality and lower Total Cost of Care Qualifications We’re seeking an exceptionally gifted leader with: MD or DO with a current unrestricted California medical license Board certification in an American Board of Medical Specialties or Bureau of Osteopathic Specialists recognized specialty At least three years of clinical experience providing direct patient care Extensive experience in ambulatory utilization management and case management supervision Proven expertise in managed care/capitation management-related environments Knowledge of nationally recognized criteria (e.g., Milliman, Interqual etc.), medical necessity and benefit interpretation for both ambulatory and inpatient care Understanding of general health plan and regulatory requirements for utilization management, denials and appeals in a Medical Group capitation environment UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

The Darden School of Business has an exciting opportunity for a motivated professional to join its Career Development Center (CDC) team.  The Assistant Director, Employer Engagement & Recruiting executes the recruiting processes and engagement of employers.  The position is responsible for relationships with companies, large and small, seeking talent out of Darden's graduate degree programs (Full-Time MBA, Executive MBA and MS in Business Analytics) in both Charlottesville and Rosslyn, VA.  It also engages graduate business students to maximize the success of recruiting activities and events.  The team works with over 1,000 students and almost 150 employer partners.  The position manages company contacts with corporate recruiters, UVA/Darden alumni and designated school leads through face-to-face, phone and e-mail communications.  The role implements recruiting activities and collaborates with the broader CDC, Enterprise stakeholders and student club leadership to develop an effective plan for recruiting partner organizations.  The job requires the ability to utilize web-based career management systems, including data management and system administration.  In addition, updating company data, managing recruiting details and system process improvements for greater efficiency are also key elements of the role.  Superior customer service is a key feature of the Employer Engagement & Recruiting team.  Specific Responsibilities: Schedules, organizes and provides logistical/tactical support for on Grounds companies including company briefings, interview schedules, requests for resumes, job postings, and marketing of employer events. Manages day-to-day activities of visiting recruiters and employer guests; ensures that needs are accommodated and the visit progresses smoothly.  Maintains relationships with key corporate contacts; including recruiting teams and alumni to develop open communications for quick problem solving, feedback and value-added benefits. Develops and executes virtual recruiting tactics. Guides employers in developing and executing strategies for attracting Darden MBA and MS talent by providing insights and benchmarking information. Communicates critical and time sensitive information to students, CDC and Darden Enterprise when necessary. Supports an employer engagement plan with a broad range of firms to expand, develop and nurture partnerships and sustains the professional relationships that lead to employment of Darden students and alumni. Supports annual company debrief meetings, student treks (or company visits) or other engagement opportunities. Participates and travels to recruiter's conferences and employer events; initiates contact with new potential recruiters and develops leads. Establishes productive partnerships within the Career Development Center to advance MBA recruiting in an effective, innovative way. Builds relationships with colleagues to keep up-to-date on MBA recruiting trends and challenges, opportunities and best practices. Partners with relevant stakeholders across the University to ensure effective development, management, implementation, and growth of domestic and international employer relationship opportunities. Professional Requirements: Bachelor’s degree with at least two years of experience. Five years of experience preferred. Demonstrated high level of professionalism, customer service, follow-through, teamwork, flexibility and positive, can-do attitude. Interpersonal skills and aptitude transferable to the tasks of providing guidance and information to employers and graduate students.  Strong communication skills, both verbal and written. Excellent attention to detail, accuracy and organization to monitor performance and to implement and oversee processes. Strong computer skills and ability to learn new software applications, including database management software and web-based applications.  Familiarity with LinkedIn and applicant tracking systems a plus.  Ability to work independently and as an effective team member in a fast-paced environment. Requires ability to be pro-active, to prioritize and to work under pressure. Experience working with MBA students and alumni in career development, career counseling, business development, or corporate recruiting and/or corporate relationship is preferred.  Excellent ability to build and maintain effective collaborative relationships, including but not limited to a diverse set of employers, university officials, staff, faculty, mature graduate students and alumni. Commitment to diversity and to serving the needs of a diverse population. High degree of sensitivity to intercultural differences; experience working with diverse individuals, including international students is a plus. Ability to work early mornings or evenings is required during the academic year.  Ability to travel to Darden’s Washington DC location on occasion is also required.  Anticipated hiring range: $47,000 - $50,000 This position will remain open until filled. This is an exempt level, benefited position. The University will perform background checks on all new hires prior to employment.  For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for ‘R0014437'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0014437.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).  The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

If you have a background within the Financial sector, then we have an opportunity that provides advancement opportunity. The Office of Student Financial Services at the University of Virginia seeks a Financial Aid Administrator to provide comprehensive and quality administration of financial aid and counseling services for all undergraduate students, their parents, university departments and external organizations. This position also contributes to the compliance of federal and state regulations, creation and enforcement of office policies, and procedures to ensure timely and accurate delivery of student financial aid. Job Description/Responsibilities: Award federal, state, institutional, non-university resources ​ Determine student eligibility to receive funds based on federal/state regulations, institutional policies, and donor requirements. Accurately award funds according to federal and institutional need ensuring federal, state, institutional, and non-university resources are applied appropriately. Participate in quality control efforts to determine if award packages are correct and follow standard packaging rules. Utilize and record professional judgement on a case-by-case situation to provide the student with the best award package for unique circumstances. Prioritize workload according to department deadlines for specified cohorts and monitor awarding queues to minimize delays. Regularly document awarding comments within the imaging system and/or student information system. Participate in the testing of awarding tools, revised packaging formulas, modified workflow queues, and accuracy of new reports. Provide redundancy to Scholarship activities ​ Assist in the resolution of inquiries made by students/parents or other university departments utilizing clear communication methods and follow-up. Act in a backup role for operational activities during peak periods or personnel absence. Extract data off of scholarship letters, mailed checks, emails, and other forms of documentation to be recorded into the imaging system and used for awarding purposes. Process scholarship certification requests. Document awarding processes to be used as standard operating procedures. Participate in projects and initiatives to improve efficiencies within Student Financial Services. Collaboration and Teamwork ​ Promotes teamwork attributes including leadership, attitude, management support, team building, communication, empathy for co-workers, and efforts in achieving departmental goals as evidenced from feedback from co-workers and management. Willingly and accurately perform other tasks as assigned by supervisor or director. Research and Training Educate self in federal/state regulations and institutional policies. Participate in financial aid methodology discussions, planning of aid year rollover maintenance, and departmental training opportunities. Required Qualifications: Education: Bachelor's degree. Relevant experience may be considered in lieu of a degree. Experience: At least two years of financial aid experience.  Relevant experience within a financial sector may be considered in lieu of experience within Financial Aid.  Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. Preferred Competencies Excellent judgment. You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call. You have a positive, roll-up-your-sleeves mindset and are willing and able to take on “lower-level” and “higher level” work. You take ownership. Actively seeking opportunities to optimize processes and improve efficiency. You’re communicative and comfortable working in a collaborative manner within a diverse environment, you build relationships quickly. You are resilient and flexible. You seek out direct feedback and see every challenge as opportunity to grow. You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts. You are resourceful and practical. You are able to take different kinds of input, quickly and effectively sort out action plans. Effective communicator. You are an exceptional communicator in every sense of the word. You are an especially astute listener and you pick up subtle cues that others may miss. You are effective in your spoken and written communication. You can be diplomatic, firm, gentle, and even pushy when you need to be to accomplish the goal. Demonstrated capacity for discretion and for handling confidential information with care. Outstanding written and verbal communication skills. Ability to work independently as a productive member of a team, under pressure of deadlines/timelines, and within the context of understanding demands placed on the people that you are collaborating with. Creative problem-solving ability, with the capacity to negotiate solutions and reach consensus. Flexibility to manage changing priorities in a fast-paced environment. A strong commitment to UVAFinance’s mission and goals. A high level of emotional intelligence and people skills, with an emphasis on resilience. Proven experience managing a diverse portfolio of responsibilities with competing deadlines. Anticipated Hiring Range: $45,000 - $52,000 commensurate with candidate's experience and qualifications. For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled. APPLICATION PROCESS Please apply through Workday, and search for ‘'Financial Aid Administrator". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. We encourage applicants to browse our other Financial Aid Administrator opening in Student Financial Services, responsible for reading and synthesizing financial aid information. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

University Advancement Operations is seeking a highly qualified candidate to join its Gift Administration team. The successful candidate will play a critical role in banking and treasury operations and ensure efficient and effective flow of gifts between University Advancement’s Gift Administration department, the University, and UVA-related foundations. This role requires integrity, independence, initiative, judgment, discretion and reliability. It also requires the ability to understand and use databases and other systems to complete tasks. The successful candidate’s work affects the accuracy of reporting to donors, development officers, senior administration and financial systems. It also directly impacts the integrity of University Advancement’s Gift Administration team. Attention to detail and taking pride in generating accurate and timely work are a must. Responsibilities: Finance Administers and coordinates bank and merchant accounts used for gift processing. Coordinates the movement of funds between accounts and analyzes the cash flow timeline to maximize accuracy and efficiency. Reviews data to ensure completeness, integrity and accuracy. Monitors and reconciles data between the UVA’s financial system and banking and merchant accounts used by Gift Administration daily. Coordinates with constituent accounting offices and business officers for daily, monthly and annual reporting and reconciliations.  Supports distribution of financial reports for gift transactions on a consistent basis according to guidelines and reporting/audit schedules. Researches and resolves cash management errors and works with the Treasury office and constituent business officers to ensure proper booking of transactions and prompt resolution of issues. Ensures reconciliation and financial integrity of gift records, responds to specific donor/departmental/administrative requests when necessary. Process and reconcile gifts of marketable securities; work with financial partners and schools/units to ensure accuracy and timeliness of settlement. General Coordinates with the Gift Administration team to develop processes to ensure that the quality, quantity, and accuracy of work performed meets required standards.  Verifies the accuracy of information communicated to donors and development staff and proposes modifications to technical processes that support this service. Maintains a manual of policies and procedures; performs periodic review of quality control standards and makes recommendations for improvements as needed. Provides backup to key functions of Gift Accounting as needed. Coordinates with constituents on semi-annual review of outstanding pledges and oversees the pledge reminder process. Assists with audit requests and other gift processing related duties as assigned. Compliance Develops and enforces a system of internal safeguards and controls to ensure fiscal responsibility and accountability. Develops, directs and implements compliance program components, including form review, record keeping, reporting, and evaluation. Maintains current knowledge of federal, state, system, institutional and industry policies regarding gift processing.  Ensures regulatory compliance with the charitable gift accounting policies and reporting standards as outlined by CASE, NACUBO, FASB, and the IRS. Monitors and understands the IRS regulations as they pertain to gift acceptance, processing, and receipting, and to 501(c) 3 organizational operations. Other duties as assigned Required Skills: Undergraduate Degree Required: accounting or finance preferred. At least four years related experience. Experience with cash management and treasury functions in a business setting.  Ability to comprehend record and report financial data clearly and accurately. Ability to clearly construct and present account reconciliations and financial analysis to a range of audiences, with varying degrees of financial literacy. Strong understanding of accounting systems and internal controls. Must be experienced in Microsoft Office suite, particularly Excel, Word and Access.   Preferred Skills: Excellent analytical and numerical ability. Knowledge of Generally Accepted Accounting Principles (GAAP), and accounting processes and practices of constituents (the University and related Foundations). Advanced knowledge of University, state, and federal and other policies and regulations relating to accounting for charitable contributions. Knowledge of the principles, methods, and practices of the development profession in general and as it relates to the University. Working knowledge of Advance Web or similar software. Demonstrated ability to interpret and apply laws and regulations. Ability to conduct financial operations and make decisions according to ethical standards. Demonstrated excellent oral and written communication in a range of venues. Ability to work independently and as part of a team, establishing and maintaining cooperative and effective working relationships with others. Work with senior leaders to accomplish goals. Ability to identify areas requiring reconciliation based on relevant risks and applicable business principles. Ability to translate complex policies and regulation into working practices and guidelines and provide nuanced technical advice and information. Commitment to the highest ethical and professional standards and standards of personal integrity. Ability to complete tasks in a timely manner and work well under pressure with periodic heavy workloads. Demonstrated self-motivation and personal accountability. Ability to maintain confidentiality of all donor records and other sensitive information. The anticipated hiring range is $50,000-$70,000, dependent on experience and qualifications. PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. This position will remain open until filled.  This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance.  The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for ‘R0014635'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0014635.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia Payroll Department seeks to hire multiple Payroll Operations Specialists to join a dynamic payroll team. The Payroll Operations Specialists will perform a variety of functional and technical disciplines that support current ongoing operational duties as well as potentially support the institution’s implementation of Workday Financials. The operational role of these individual(s) will be aligned by candidate skill sets as there is the potential for multiple roles within the UVA Finance department. Payroll Operations Specialist(s) would report to the Director of Payroll Services. A successful candidate would exemplify uncommon integrity, honesty and be a trusted partner, living the core values of the University. They should display great judgment and analytic skills and support the goals of both the department and the University. These positions require both independent initiative as well as an ability to fully engage in team collaboration on both administrative duties as well as functional skills and overall process improvement. The positions contribute to ensure compliance with all Federal, State and University policy and procedures. These positions offer a very generous benefits package and are initially limited to the duration of the project, currently estimated to be December 31, 2021. Duties & Responsibilities: Assist in the creation of payroll processing and timely delivery of assigned payrolls Validate pay cycle criteria for accuracy and compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. Assist in ensuring proper tax treatment, accounting, and disposition of withholding such as taxes, deductions for benefits, charitable contributions, retirement contributions, other savings, and other related withholdings. Generates records of payrolls showing each payee, hours worked for non-exempt employees, wages paid, withholdings, benefits contributions and prepares journal entries related to manual adjustments as required. Assist in troubleshoot personnel action and verification of correct data entry Performs reconciliation around reporting and system data to both sub-system and general ledger for accounting purposes. Calculation and adjustment verification for retroactive pay actions and adjustment across the enterprise Applies judgement and discretion in planning and carrying out the details of work procedures and methods. Work to improve processes in the assigned finance functions. Perform other duties that are needed to support the finance department. Ability to use good judgement on a case by case basis to ensure compliance with policies Provide excellent customer service and serve as a collaborative trusted source of information for the University and Finance Operations Required Interpersonal Competencies: Communicator: Written and verbal communications are clear, responsive, timely, and professional; has a high level of professionalism, with discretion and good humor. Collaborator: Establish and maintain highly collaborative and effective working relationships with individuals from diverse backgrounds; engender trust and credibility among stakeholders. Strategic Vision: Ability to provide leadership, strategy, and vision to technical and operational units. Understand individual and team connection to the UVA and UVA Finance vision; able to assemble disparate pieces into a coherent and meaningful plan. Team Builder: Hire and retain great people, valuing and respecting diversity in people, opinions, and experiences; work well in formal or informal teams. Excellent judgment. You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call. You take ownership. You constantly seek opportunities to optimize processes and improve efficiency. You’re communicative and comfortable working with and through a range of different people and builds relationships quickly. You are resilient and flexible. You seek out direct feedback and see every challenge as opportunity to grow. You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts. You are resourceful and practical. You are able to take different kinds of input, quickly and effectively sort out action plans. You are a big picture thinker. Despite all the details that you manage, you constantly “helicopter up” to see the big picture to help inform your thinking and prioritization. Demonstrated capacity for discretion and for handling confidential information with care. Required Knowledge/Skills/Abilities: Experience with an enterprise wide payroll solution (Banner, Oracle, SAP, other). Knowledge of accounting principles, payroll methods, Department of Labor regulations, and federal and state tax regulations. Direct knowledge of Workday payroll and HRIS is preferred. Understanding of payroll pay cycle business processes including any of the following; records creation, pay cycle calculation processes, payment file creation, exception validation, and disbursement processes. Excellent customer service skills. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint). Required Qualifications: Education: High School Diploma or equivalent Experience: At least three years of relevant experience Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. Anticipated Hiring Range: $50,000 to $60,000 commensurate with qualifications and experience. For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled. APPLICATION PROCESS Please apply through Workday, and search for ‘'Payroll Operations Specialist". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

UVA Office of Sponsored Programs (OSP) is seeking a Post Award Accountant (Award Management, Cash Management & Audit Coordination) to join their team, reporting to the Associate or Assistant Director of OSP Post Award. The Post Award Accountant monitors, reconciles, and analyzes expenditures on sponsored awards to ensure compliance with award terms and conditions. The Post Award Accountant prepares invoices and financial reports for sponsors and assists in providing supporting documentation for financial audits. This position is responsible for award and cash management of sponsored awards from the time the awards are accepted until the end of the research project. The Accountant is responsible for identifying payments to sponsored projects, monitoring unapplied cash, following up on outstanding receivables, reconciling general ledger to grants and providing audit support. The Post Award Accountant prepares invoices including letter of credit draws and assists in the cash application process. This position is also responsible for ensuring that final expenditure and cash reconciliations are performed in a timely manner so that final invoices or reports can be submitted to the sponsor and awards closed in the financial system. Responsibilities: Independently reviews sponsored award terms and conditions, identifies reporting, invoicing and other specific financial requirements, and tracks tasks through the financial system. Reviews payments from various sponsors, applies cash to the appropriate awards and proactively identifies and investigates variances, troubleshoots problems by researching pertinent facts and analyzing data. Understands complex situations regarding non-compliance with sponsor requirements, and escalates issues to the Senior Post Award Accountant or to Post Award Management in a timely manner. Receives training from Post Award leadership and external resources to understand state, federal and non-federal sponsor terms and applies comprehensive knowledge of the industry and professional standards to interpret and resolve post award financial management issues. Qualifications: Education: Bachelor’s degree or equivalent with at least 3 years of relevant experience; combined experience/education may substitute for minimum education. Experience: Grants and contracts experience in a university, not for profit research organization or federal agency environment is preferred. Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. Skills, knowledge & abilities: Ability to adapt and remain flexible in a fast-paced, changing environment.   Strong accounting skills and knowledge of GAAP (preferred), and University, state, and federal policies. Ability to understand, interpret, and communicate policies and procedures, conduct activities and make decisions according to ethical standards. Demonstrate excellent communication skills, both oral and written. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Ability to access and present information to OSP peers and senior leadership. Ability to work independently or as a part of a team. Work with senior leaders to accomplish goals. Excellent time management and organizational skills. Ability to identify opportunities for process improvements and provides compelling reasons to senior leadership in support of ideas. For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled. APPLICATION PROCESS Please apply through Workday, and search for ‘'Post Award Accountant". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The Chief Administrative Officer (CAO) acts as one of the principal liaisons between the UVA Physicians Group (UPG), UVA Health entities and the University of Virginia to develop, maintain and monitor administrative operations to meet the goals of UPG. The CAO has executive responsibility over Human Resources, Information Technology, Continuous Improvement, Project Management, and Facilities Development and Maintenance. The CAO will be responsible for managing, developing and implementing efficient operations and cost-effective systems to meet current and future needs of UPG and to ensure continuous improvement in all areas of operational performance. This position works collaboratively as part of an Executive Team to promote shared ownership of UPG’s effectiveness and to build mutual accountability across the organization. The ideal candidate will be able to demonstrate servant leadership, strategic partnership, skillful communication, staff development, and cross-functional collaboration. Maintains collaborative and cooperative relationships across UVA Health entities and the University. Provides executive oversight over the Human Resources, Information Technology, Continuous Improvement, Project Management Offices and Facilities Development and Maintenance. Serves as principle facilitator of UPG Operations Leaders Team, including developing and managing meeting agendas, coordinating messages between the Team and the CEO and assisting in the monitoring of annual performance goals. Understands and adheres to UPG’s compliance standards as they appear in UPG’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Prepares special reports, statistics, and data analysis as required by the CEO. Initiates and facilitates projects within UPG and across UVA Health. Supports the Facilities Manager and facilitates the development and implementation of the facilities development, maintenance and emergency preparedness. Supports and champions Human Resources and Diversity and Inclusion initiatives at UPG that help drive employee engagement and cultivate a diverse and inclusive, people-first culture. Mobilizes change and innovation by anticipating future trends and their potential impact, to ensure the organization adapts and thrives in the changing environment. Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and directs the implementation of changes. Serves as UPG representative on institutional committees as directed by the CEO. Provides support to UVA Health strategic initiatives as requested by the Executive Vice President of Health Affairs. Participates in professional development activities and maintains professional affiliations. Completes other projects and tasks as requested by the Boards and/or CEO. MINIMUM REQUIREMENTS Education: Masters degree required, MHA or MBA preferred. Experience:  Minimum of 8-10 years of experience in operations management, preferably as a CAO or COO, overseeing daily operations. Related experience in a healthcare organization or exposure to healthcare issues required.  Solid understanding of LEAN and business functions including HR, IT, and Project Management. Experience leading, developing and engaging cross-functional teams. Knowledge of governmental and healthcare regulations and reporting requirements. Demonstrated ability to deliver summarized reports and action plans in a succinct format. Licensure: None. PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia Darden School Of Business, one of the world's leading business schools, seeks candidates for a Senior Director, Digital Off-Grounds Recruiting and Specialized Careers to join its Career Development Center (CDC) team.  With strong momentum in the full-time MBA and executive formats, the Senior Director joins Darden at an exciting time.  Darden holds a #1 ranking in MBA education experience in the US for the 9th year in a row by the Economist magazine, and has industry-leading employment outcomes – 97% of the Class of 2019 reported at least one offer of employment, post-MBA and 100% of the Class of 2020 had a summer internship experience.  The Princeton Review ranked Darden the No. 6 MBA program for careers based on a survey of current students and career outcomes.  Darden’s CDC provides almost 1,000 graduate business students (MBA and Specialty Masters) with one-on-one career coaching, lifelong career management skills and exceptional internship and post-degree job search support. The team empowers students on their job search journey, and its commitment to student success has no bounds.  The department thrives on helping students maximize their employment opportunities.   The CDC engages over 150 companies on-Grounds annually that recruit and hire students for careers in management consulting, investment banking, general management and technology.  Each year, talented Darden MBA students seek opportunities outside of these traditional sectors that systematically recruit MBAs in significant numbers through on-campus processes at leading business schools.  However, many leading employers also leverage technology and other means to recruit MBAs without coming to campus or in small numbers. Many students seek opportunities from leading firms but do so in a more focused or specialized manner.  This position will support and motivate students to determine what type of jobs they would like to seek and teach students on how to go about a search and application process for specialized, non-traditional MBA careers that mean the most to them.  The position will also work to surface job opportunities at leading firms that do not come on grounds and in niche or specialized functions of high interest to students. This position has the unique ability to build deep and meaningful relationships with Darden MBA students pursuing a specialized or unique job search.  Examples of a specialized job search process may include: Supporting students pursuing a dual degree (MSDS/MBA, JD/MBA, MD/MBA or MEd/MBA), Making contacts for students seeking careers in not-for-profit, government or education, Engaging students who may prefer a career in a specific geographic area, including globally, and Assisting students interested in private equity, tech startups or employment under an entrepreneur.  A successful Senior Director will invest significant time in one-on-one coaching sessions with students, providing structure and motivation.  The role will track and follow up with students on leads, job postings, applications, interviews, offers and acceptances.  In addition, she/he will jointly develop plans and expectations on timing, effort, processes, connections and outcomes related to a specialized search.  The role will be responsible for increasing the pipeline of job opportunities available to Darden students from large firms that may hire in specific targeted geographies or roles without recruiting in person at Darden. The role will work closely with the Darden Analytics team to develop and ensure best-in-class use of data and systems to identify specialized job search trends and to develop a robust database and pipeline of Darden and UVA alumni and firms in identified fields that hire in areas of interest to students.  The role will interface with other UVA career offices to increase impact through these networks. The Senior Director, Specialized Careers will work across CDC departments – including collaboration with other Senior Directors who have expertise in consulting, general management/marketing, finance and technology, with colleagues working with international students and with those who coach Executive MBA and MS in Business Analytics students.  Together the team will identify niche opportunities in spaces that may require intense off-Grounds recruiting processes, such as boutique consulting, buy-side finance roles or global geographies.  The position will also work closely with other important Darden departments including Alumni/Engagement, the Batten Institute, Mayo Center for Asset Management, Center for Global Initiatives and the Institute for Business in Society, among others, to cultivate and develop relationships in support of student career searches and networking.  The role will also work in close partnership with the Office of Engagement and Alumni Career Services in the Darden School Foundation to connect with alumni as volunteers, mentors and resources for specialized career searches and to surface shared opportunities of interest to Darden alumni. The position will ensure the CDC leverages the UVA and Darden networks to surface new connections and opportunities aligned with student interests.  There is a strong preference for this position to be based in Charlottesville, VA with work requirements in Darden’s office in Rosslyn, VA. An ideal Senior Director will have an expertise in professional, MBA-level networking and will have a passion for teaching the art and science of networking to Darden students.  Specific Responsibilities: Coaches specialized job seekers on their purpose (career path definition and skills assessment), pathway (resources and options), presence (resume writing, networking, interviewing, offer-related decisions) and other aspects of an MBA job search. Engages with Darden centers, Darden Engagement, Alumni Career Services, leadership boards and other business units to source opportunities and support specialized job seekers.  Partners across UVA, particularly with McIntire, and Darden to ensure a robust, active and current contact database of alumni and others in support of sectors and companies aligned with specialized and off-grounds searches.  Develops and facilitates programs, presentations, and events for specialized job seekers.  Advises student organizations regarding specialized job search strategies.  Innovates on new ways to support specialized job seekers.  Creates and promotes resources that educate, prepare and motivate specialized job seekers and advises a group of volunteer, second year student coaches assigned to specialized job seekers. Builds and maintains network with alumni and corporate hiring executives and recruiters.  Identifies large firms that are seeking MBA talent for roles that are not hired for on campus. Develops expertise on employers or industries that appeal to specialized job seekers and collaborates with CDC team and leverages technology and data (Slack/LinkedIn/Indeed, for example) to pursue job postings and business development opportunities.  Collaborates with Darden strategic IT and analytics team to identify and deploy the latest technologies in support of specialized careers and job postings. Manages and records specialized job seeker and employer data in CDC career management systems and produces related reports, analytics, insights and recommendations. Models and nurtures extraordinary service levels with emphasis on responsiveness to and support of students seeking specialized careers.  Improves quality of career outcomes for specialized job seekers as measured by timely employment and compensation realized by candidates.  Makes the Darden CDC best in class among the top business schools for specialized job searches.   Collaborates, partners and builds productive relationships with CDC and other student services team members and individuals across the Darden Enterprise.  Manages the Batten Venture Internship Program, a program that provides Darden students the opportunity to pursue summer internships with startups and venture capital firms. Other responsibilities as assigned; a portion of this role may also assume ownership of a small sector desired by Darden MBAs (for example, media/entertainment or corporate social responsibility). Salary is competitive based on experience Professional Experience: Masters of Business Administration (MBA) or terminal degree required. MBA from a leading business school strongly preferred. Candidates in process or holding PhD, JD or other terminal degree with required work experience are encouraged to apply. At least seven years of experience in business is required; career progression, leadership, and thought leadership in business is preferred. Personality and leadership presence to build credibility and strong relationships with internal and external constituencies; appreciates shared governance and is a team player. Familiarity with MBA hiring processes and with coaching individuals.  Seasoned business professional familiar with global business trends and issues. Proven ability to develop productive long-term relationships with key stakeholders. Strong communicator, both written and verbal. High level of emotional intelligence, empathy, integrity and collaborative ability. History of talent development and coaching in business/industry. Ability to interface with technical leaders and deploy the latest search, analytics and other technologies to surface hiring and career opportunities.  Willing to travel & work flexibly according to student & employer schedules. Familiarity with case interview method preferred. Impact and results orientation; gets things done both individually and through others. Attention to detail and ability to follow through on commitments.  Believes in and is motivated by the missions of UVA and Darden. This position will remain open until filled. This is an exempt level, benefited position. The University will perform background checks on all new hires prior to employment.  For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for ‘R0012633'. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘R0012633.’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).  The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia seeks applications for an Assistant or Associate Director of Gift Planning.  The Assistant or Associate Director will represent the University of Virginia, its programs, policies, personnel, traditions, philosophy, and objectives to all constituent groups. The primary  focus of this position will be to cultivate relationships with individuals (alumni, family, and friends of the University of Virginia) to actively solicit future support, deferred, and major outright gifts to the University, its schools, and its programs. Responsibilities: Manage a portfolio of planned gift prospects and develop a comprehensive solicitation and stewardship strategy for the portfolio and assigned school and unit liaison relationships. As liaison, work closely with the assigned school(s) and/or unit(s) to provide and review planned giving prospect lists; attend and present planned giving information at team/staff meetings as requested; respond to inquiries and provide requested planned giving information; and coordinate efforts to increase school’s or unit’s planned gifts. Identify, qualify, cultivate and solicit UVA planned and major gift prospects using prospect lists for in-person visits, emails, and phone calls. Provide sample bequest language and gift calculations as needed to actively solicit and close planned gifts from portfolio and liaison relationships. Travel on behalf of the University and fulfill occasional evening and weekend events and responsibilities. Qualifications: Bachelor's degree and some experience in fundraising, finance, law, or estate planning is required. Planned giving experience is preferred.  Experience as a financial planner, trust officer, or estate planning attorney will also be considered. Exceptional interpersonal skills with the ability to interact effectively with major gifts prospects, fundraising colleagues, academic leaders, faculty, alumni, and volunteers. Demonstrated excellent oral and written communication. Ability to analyze and present information clearly. Possess the ability to work independently and as part of a team and understand and articulate the University's educational mission, strategic aims, and programs. Valid Driver’s License required. This job will be filled at either the Assistant or the Associate level depending on the successful candidate's experience, knowledge, and competencies.  The ideal candidate for the Assistant Director will have at least three years of relevant experience.  The ideal candidates for the Associate Director will have at least five years of relevant experience. This position will remain open until filled.  This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance.  The University will perform background checks on all new hires prior to employment.  For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for R0014809. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0014809. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).  The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia Beirne B. Carter Center for Immunology Research is seeking a Grants Administrator or Administrative Generalist to join a supportive and learning-oriented team.   The duties will include both pre-award and post-award activities for grants and contracts. The successful candidate will compile proposal budgets, assist in the preparation and submission of grant proposals and non-funded agreements. This position will also include administrative responsibilities including reconciliations, purchase orders, space surveys, website design and miscellaneous fiscal duties as assigned. The ideal candidate will demonstrate the potential and ability to work collaboratively as well as independently in a meticulous environment with minimal supervision, communicate effectively, both orally and in writing, interact with faculty and staff, negotiate successful resolutions, and demonstrate attention to detail.  Knowledge of the Microsoft Office suite of applications is required. Pre-Award Administration Responsibilities: Analyze and interpret agency requests for proposals to determine eligibility requirements and submission guidelines. Review all known contract requirements noted at the proposal stage and secure additional university approvals from appropriate departments when necessary. Effectively interact with the Principal Investigator in preparation of the grant proposal. Administer all components of the grant proposal ensuring it follows sponsor guidelines. Obtain all required internal institutional documentation supporting each grant proposal. Secure subcontract commitments of all involved parties. Develop accurate and justifiable proposal budgets on behalf of the Principal Investigator. Post-Award Administration Responsibilities (shared with Senior Fiscal Technician): Administer amendments, no cost extensions, renewals, and progress reports. Maintain compliance with internal and external governing policies and procedures. Establish and administer fiscal procedures, and reporting procedures for grants upon award. Calculate labor distribution schedules to ensure appropriate allocation of salary cost. Oversee completion of faculty effort reports as it relates to research projects. Ensure proper records management of all sponsored research files in accordance with state and University guidelines. Routinely audit project implementation to ensure research milestones are being achieved. Administer grant databases and tracking systems. Fiscal Reconciliation and Reporting Responsibilities (shared with Senior Fiscal Technician): Prepare reconciliations and submit to Principal Investigators for review prior to departmental deadlines. Facilitate closure of accounts, as applicable, to ensure timely filing of final financial statements and invoices. Website Responsibilities: Work with the website committee on design and content. Keep the Carter Immunology Center web content updated. Grants and Contracts Administrator Minimum Qualifications: Education and Experience:  Bachelor’s degree and at least three years of grants and contracts experience. Licensure:  Certified Research Administrator (CRA) certification is typically held. Administrative Generalist Minimum Qualifications: Education and Experience:  Bachelor's degree and at least three years of experience. Relevant experience may be considered in lieu of a degree. Preferred Qualifications: Experience:  Two years of experience with pre-award and post-award grant support, financial transaction processing and account reconciliation. Preference will be given to candidates with experience in a clinical or research environment. This is a restricted position; continuation is dependent on funding and satisfactory performance. Priority review of applications will begin on March 16, 2020 but the position will remain open until filled. TO APPLY: EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs , and search for requisition # R0014714. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check. INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search “Find Jobs”, and search for requisition # R0014714. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check. For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at mew8js@virginia.edu. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia Payroll Organization seeks an Assistant Director of Payroll Services. The Assistant Director of Payroll is responsible for assisting the Director of Payroll to oversee all payroll related activities, including payroll processing, tax filings, and adequate reporting functions. The Assistant Director of Payroll will assist/lead the development of policies, business process, direct, and coordinate Payroll activities and manages special projects with guidance from the Director of Payroll. The Assistant Director of Payroll reports directly to the most senior payroll position, Director of Payroll. A successful candidate would exemplify uncommon integrity, honesty and be a trusted partner, living the core values of the University. They should display great judgment and analytic skills and support the goals of both the department and the University. This position requires both independent initiative as well as an ability to fully engage in team collaboration on both administrative duties as well as functional skills and overall process improvement. Overview of Duties: Establish, implement and adhere effective payroll policies and procedures. Recruit, train and mentor payroll department team members. Assist with the development of various HR payroll processes that meet the current and future needs of the University community using deep knowledge of the business process and the related platform functionality to be implemented (desirable). Assist the Payroll Managers with questions and troubleshooting payroll issues. Researches for changes in laws, regulations, and internal board policies then works with University IT to apply updates as needed in Workday. Assists with the management of a centralized payroll processing utilizing the Workday payroll system. Processes routine audits to ensure the bi-weekly and monthly payroll cycles are being administered at the highest standard and without error. Coordinates the payroll office’s daily responsibilities of maintaining master data, processing scheduled payroll and off-cycle jobs, and reconciling outbound retirement deductions files and payments. Review current payroll business processes and make recommendations for changes that enhance the payroll service delivery model. In addition to the above job responsibilities, other duties may be assigned. Knowledge, Skills and Abilities : Strong written and verbal communication skills. Ability to work with all levels of staff under minimal supervision. Experience leading a team to achieve goals and managing a team through transition. Strong customer service orientation; able to train others on core customer service skills. Solves predominantly complex payroll problems. Uses best practices and knowledge of internal or external business issues to improve payroll processes. Required Interpersonal Competencies: Communicator: Written and verbal communications are clear, responsive, timely, and professional; has a high level of professionalism, with discretion and good humor. Collaborator: Establish and maintain highly collaborative and effective working relationships with individuals from diverse backgrounds; engender trust and credibility among stakeholders. Strategic Vision: Ability to provide leadership, strategy, and vision to technical and operational units. Understand individual and team connection to the UVA and UVA Finance vision; able to assemble disparate pieces into a coherent and meaningful plan. Team Builder: Hire and retain great people, valuing and respecting diversity in people, opinions, and experiences; work well in formal or informal teams. Excellent judgment. You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call. You take ownership. You constantly seek opportunities to optimize processes and improve efficiency. You’re communicative and comfortable working with and through a range of different people and builds relationships quickly. You are resilient and flexible. You seek out direct feedback and see every challenge as opportunity to grow. You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts. You are resourceful and practical. You are able to take different kinds of input, quickly and effectively sort out action plans. You are a big picture thinker. Despite all the details that you manage, you constantly “helicopter up” to see the big picture to help inform your thinking and prioritization. Demonstrated capacity for discretion and for handling confidential information with care. Required/Preferred Qualifications: Experience: 7 years payroll or related experience required. Education: Bachelor's degree required. Certified Payroll Professional (CPP) preferred. Extensive Payroll and Time & Labor expertise required. Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), or similar software required. Experience developing, standardizing and documenting HR/Payroll systems processes required. Physical Demands: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. Anticipated Hiring Range: $110,000 to $140,000 commensurate with qualifications and experience. For questions about the position or the application process, please contact Bethany Case, Academic Recruiter, at bcase@virginia.edu. This position will remain open until filled. APPLICATION PROCESS Please apply through Workday, and search for ‘'Assistant Director of Payroll Services". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia's Office of Sponsored Programs is seeking a Manager of Electronic Research Administration (ERA). The ERA manager supports all areas, pre-award, post-award, compliance and Information Technology activities for OSP. They work with schools, departments, divisions, institutes, and centers. They ensure a data-driven environment, working diligently on Standard Operating Procedures, writing scripts and documenting all ERA activities. Managers function as facilitators for all sponsored programs activities that span across multiple disciplines. Responsibilities include: Review sponsored projects data to ensure compliance with University procedures. Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Manage institutional timelines through the lifecycle of sponsored programs. Create, establish, and implement project management plans for complex projects. Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit. Supervise and/or train other ERA team junior professionals. In addition to the above job responsibilities, other duties may be assigned. MINIMUM REQUIREMENTS Education: Bachelor's degree Experience: At least seven years of grant and contract experience, typically in an academic environment. Please apply through Workday, and search for ‘'Manager of Electronic Research Administration". Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The School of Medicine Office of Admissions seeks an Intermediate or Senior Administrative Coordinator to provide customer service and important administrative office functions. The incumbent must communicate effectively and professionally when composing email correspondence and monitoring and managing the primary office email inbox. Similarly, the successful candidate will be responsible for answering incoming phone calls and responding to questions in a professional manner. Comfort with telephone communication will be critical in the role. In addition, ideal candidates will possess strong organization and time management skills. The incumbent will be required to work in an environment with frequent interruptions and will need to prioritize their workload and multi-task as needed. As well, this position requires the ability to work independently with minimal supervision. The incumbent will present a welcoming presence when working directly with students and visitors while adhering to strict confidentiality guidelines. Job Responsibilities Include: Represent the School of Medicine in a front-line capacity by offering superior customer service via telephone, email, and in-person exchanges. Ability to communicate effectively in writing. Adhere to strict confidentiality guidelines and handle highly sensitive and personal data in an appropriate manner. Utilize high attention to detail and organization skills when processing application documents. Collaborate as an integral member of the admissions team while providing support with ongoing projects. Work independently with minimal supervision. Ability to learn new software platforms with training and guidance. Maintain flexibility in a dynamic working environment. Comfort with asking for assistance and guidance and the ability to be responsive to feedback when working with customers. Maintain professionalism and a friendly and approachable demeanor. Perform other duties as assigned. Anticipated hiring range is $20.00 - $24.00 per hour and dependent upon experience. Priority review of applications will begin on March 27, 2020, and the position will remain open until filled. Intermediate Administrative Coordinator Minimum Qualifications: Education: High School Diploma Experience: At least four years of relevant experience. Experience in an administrative role in a higher education setting is strongly preferred. Senior Administrative Coordinator Minimum Qualifications: Education: High School diploma. Experience: Six years of experience. Bachelor's degree may substitute for experience. Experience in an administrative role in a higher education setting is strongly preferred. TO APPLY: EXTERNAL APPLICANTS: please apply through Workday at the following URL, https://uva.wd1.myworkdayjobs.com/UVAJobs, and search for requisition # R0014718.  Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check. INTERNAL UVA APPLICANTS: please apply through your Workday Home page, search “Find Jobs”, and search for requisition # R0014718.  Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, address). Please note that multiple documents can be uploaded in the box. The successful candidate will pass a criminal background check. For questions regarding the application process, please contact Michelle Williams, Faculty Search Advisor, at mew8js@virginia.edu. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The Office Manager will be responsible for the overall supervision and administration of the clinical practice; its staff, and operation including physician throughput, financial management, and facility maintenance. Personnel Related Responsibilities Manage ongoing compliance issues through communication, training and monitoring policies Clinical and special procedures including lab., drugs, radiology procedures Revenue Cycle:  revenue, Accounts Receivable Budget/Cost containment/Financial Management Operations duties for practice MINIMUM REQUIREMENTS Education: High School diploma or GED. Bachelor’s Degree preferred. Experience: 3-5 years related experience in health care industry, or 1-2 years supervisory experience. Basic knowledge of and experience utilizing a personal computer. Basic word processing skills required. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The Opportunity The University of Virginia seeks an innovative and forward-thinking Audit Director to manage audits of the University’s medical center and health system. University of Virginia Health (UVAH) is an academic health care center associated with the University of Virginia in Charlottesville. The health system includes a medical center, school of medicine, school of nursing, and health sciences library. The Audit Director will provide healthcare audit expertise to the department in support of its mission to enhance and protect organizational value by providing risk-based and objective assurance, advice, and insight. The internal audit program is coordinated with the Auditor of Public Accounts and the Office of the State Inspector General and must comply with the Institute of Internal Auditors’ (IIA) standards for the professional practice of internal auditing. Key Responsibilities The Audit Director, working collaboratively with the Chief Audit Executive, sets priorities and supervises a team of senior and staff auditors. Duties will include: •    Interface with UVA Health and the University Physicians Group executive leadership regarding organizational risks and mitigation strategies. •    Determine audit priorities. •    Supervise a staff of senior and staff auditors. •    Schedule audit projects and assign staff to accomplish annual audit plan. •    Ensure quality of audit work in accordance with professional standards. •    Identify audits to perform based on relevant risks.  •    Resolve disagreements over audit report content. •    Perform audits and special investigations as needed. •    Report results of audits to departmental and executive management levels. •    Provide input on policies and serve on University committees as needed. •    Maintain fluency with University business developments and integrate that knowledge into the audit program. •    Identify institutional audit concerns and bring them to the attention of the Chief Audit Executive. Candidate Profile The ideal candidate will be accomplished in developing comprehensive audit programs focused on UVAH’s financial, operational, programmatic, and compliance audits. The candidate will have positive sustained impact in complex environments, where collaboration and influence management are critical to success. The candidate should have knowledge of healthcare operations, risks, and controls. Typically, the candidate will have a track record that includes: •    Seven or more years of audit experience, with at least three years at a leadership level. •    Ability to identify enterprise-wide risks, providing sound recommendations to achieve business/educational goals.  •    Knowledge of, and ability to apply, generally accepted auditing standards and the IIA’s standards for the professional practice of internal auditing is required; knowledge of and ability to apply generally accepted accounting principles for universities and hospitals is highly preferred.   •    Knowledge of medical center operations and the ability to conduct audits of complex departments/organizations/processes. •    Strong oral and written communications in management guidance, policy documentation, audit reports, presentation of findings, and resolution of audit points.  •    Proven ability to work with colleagues at all levels of an organization. •    Collaborating with individuals across departments to improve and advance an organization. •    Proven track record of managing operations of audit department.  •    Holding employees accountable for results. •    Commitment to the highest ethical and professional standards and standards of personal integrity. Exemplifies the University's mission, strategic aims, and programs. •    Bachelor's degree required and master’s degree in the healthcare field preferred. Special licenses, registration, or certification: CPA is highly preferred; other relevant certifications (CIA, CISA, HFMA CHFP or CSAF) also preferred.   To Apply or Nominate Applications should include a letter of interest and CV. The search will be carried out with full confidentiality; candidates will be notified before references are contacted. For confidential inquiries or to nominate someone for this opportunity, please contact Ashley Milligan, Search Consultant with the University of Virginia’s Executive Search Group, at anm4f@virginia.edu.  Please apply through Workday and search for “Audit Director, UVA Health." Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, title, relationship, email address, and telephone number) all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia is seeking an Assistant or Associate Director of Development to work on behalf of the UVA School of Architecture. The School of Architecture Foundation exists to support and foster the study and teaching of architecture, landscape architecture, architectural history and urban and environmental planning at the University of Virginia, and to aid, strengthen, and extend in every proper and useful manner the work, services and objectives of the School of Architecture. As part of the School of Architecture Foundation and its Advancement team, the Development Officer will manage a portfolio of donors and prospects.  The incumbent will identify, cultivate, solicit, and steward donors and prospects believed to be capable of making leadership and major gifts ($10,000+) in support of the School and its $65 million NEXT100 Capital Campaign.  The incumbent will be expected to meet defined visit, proposal and solicitation goals, and to work closely with team members, volunteers and other stakeholders to achieve those goals. The incumbent will attend fundraising events and assist with event planning and execution. Responsibilities: Develop and manage a portfolio of existing and potential individual donors; develop, cultivate and steward relationships with existing donors leading to leadership and major gift solicitations; qualify, cultivate and solicit appropriate prospects. Work with a team of five people to create  and implement donor strategies  that include prospect  development, preparation of written materials, design and implementation of cultivation events, direct solicitation, and solicitation in tandem with volunteers and other staff. Solicit annual fund, major gifts, planned gifts and reunion gifts with the goal of meeting Campaign goals and increasing alumni donors' overall lifetime giving. Maintain records of visits, solicitations, and cultivation status in accordance with system requirements and departmental protocols. Recruit and work with volunteers to achieve Campaign engagement and financial goals. Build strong collaborative relationships with other development professionals at the University. In addition to the above job responsibilities, other duties may be assigned. Qualifications: Bachelor's degree is required. Interest in architecture, planning or other programs at the School of Architecture is a plus. Three years of previous fundraising experience is required.  Five years of previous fundraising experience is preferred. Demonstrated ability to successfully solicit and receive major gifts ($10,000 up to $1,000,000) is required. This job will be filled at either the Assistant or the Associate level depending on the successful candidate's experience, knowledge, and competencies.  The ideal candidate for the Assistant Director will have at least three years of relevant experience.  The ideal candidates for the Associate Director will have at least five years of relevant experience. This position will remain open until filled.  This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance.  The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for R0014860. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0014860. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia School of Engineering and Applied Science seeks applications for an Assistant or Associate Director of Development to support the Office of Advancement and the Department of Electrical and Computer Engineering (ECE) within UVA Engineering. The Office of Advancement supports UVA Engineering’s mission, vision and strategic priorities with alumni, students, faculty, corporate and foundation partners and friends through philanthropic and engagement opportunities. The Charles L. Brown Department of Electrical and Computer Engineering is distinguished by its highly collaborative culture as well as its core strengths in areas like terahertz and photonic devices, low-power digital systems, signal and image processing, and advanced controls.  Responsibilities: Focus on developing prospect portfolios of potential individual donors, cultivating, and soliciting these prospects for $100,000 and above. Continue to develop, cultivate and steward relationships with existing donors. Create and implement cultivation structures that include prospect strategy development, preparation of written materials, design and implementation of cultivation events, direct solicitation and solicitation in tandem with volunteers and other staff. Independently strategize and present current, endowment and future gift opportunities to prospective donors to increase private funding available to students and faculty for scholarships, research projects, professorships and other restricted and unrestricted needs. Recruit and provide guidance to volunteers, providing appropriate training and structure. Work with University leadership and build strong collaborative relationships with other development professionals at the University. Maintain records of visits, solicitations and cultivation status in accordance with system requirements and departmental protocols. This job will be filled at either the Assistant or the Associate level depending on the successful candidate's experience, knowledge, and competencies. The ideal candidate for the Assistant Director will have at least three years of previous fundraising experience. The ideal candidates for the Associate Director will have five or more years of higher education fundraising experience with a track record of closing six and seven figure gifts. Required Qualifications: Bachelor’s degree with at least three years of previous fundraising experience. Ability to effectively articulate the University's educational mission, strategic aims and fundraising programs; strong verbal and written communication skills. Demonstrated success with closing major gifts ($100K+). Experience working in a significant fundraising campaign or capital campaign and meeting desired goals. Experience managing high-level relationships. Ability to use a database to maintain and review records and reports such as donor data, prospect contacts, solicitations and proposals; ability to solicit and close gifts of $100,000 and more. Ability to work effectively both independently and as a member of a fundraising team. Ability to travel frequently. Valid driver’s license. This position will remain open until filled. This is an Exempt level, benefited position. This position is a restricted position and is dependent upon project need, availability of funding and performance. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. How to Apply: Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. Process for External Applicants: Please apply through Workday, and search for R0014721. Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address). Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for R0014721. Complete an application online and attach a cover letter, CV/resume and contact information for three references (name, email address, telephone number, and address).  The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The Office of the Executive Vice President and Provost invites applicants for an Assistant Vice Provost of Academic Administration (AVP), reporting to the Vice Provost for Administration. The AVP supports a broad array of functions across the Provost’s portfolio, working in close collaboration with other staff and serving as a key resource to academic units across the University. This is a generalist position that may be involved in operational, programmatic, and strategic support activities. The Provost's office advances academic excellence at all levels of the University. As the chief academic officer, the provost is responsible for UVA’s teaching, scholarship, and research at the schools, library, art museums, numerous centers and institutes, and foreign study programs, as well as faculty recruitment and retention. Our office seeks to be a place in which all faculty, students, and staff are active participants in its work, where those groups historically excluded from participation in University life are present in numbers that prevent isolation of the spirit and of the mind, and where each individual is conscious of how they contribute to the creation and dissemination of knowledge that enhances the well-being of our community, our state, our nation, and the world. For more information about the office, and our commitment to Diversity and Inclusion, please visit our website. Responsibilities: The AVP will assume responsibility for a range of duties which will vary in scope and level of complexity. Specific activities may include, but are not limited to: Coordinating and/or implementing projects; conducting procedural analyses; identifying solutions required to move an initiative forward, and tracking progress toward goals. Researching, analyzing and preparing briefings and reports for senior academic leaders on local, national and global issues impacting higher education. Researching, analyzing and preparing briefings on academic policy related matters as needed & directed. Maintaining/updating academic personnel policy & practice guidance documents as appropriate. Evaluating and approving/denying requests for exceptions to provost policies in accordance with developed guidelines and in coordination with other University entities as appropriate. Consulting with schools/units/HR and individuals on policy related matters Working collaboratively to identify & develop strategies and programs to encourage best practices and manage change. Developing and implementing monitoring and reporting systems for assessing the success and progress of various provost initiatives. This position may also serve on institutional committees and workgroups as the EVPP representative, where appropriate. Required Qualifications and Experience A minimum of four years of relevant experience. A master’s degree, or a combination of a bachelor’s degree with additional relevant experience. Demonstrated commitment to diversity, inclusion and equal opportunity. Effective interpersonal, written, and verbal communication skills with a demonstrated commitment to accuracy, details and deadlines. This includes the ability to collect, analyze, and interpret information, synthesizing and effectively conveying it to a variety of audiences. Demonstrated ability to work independently or as part of a team. A clear understanding of, and commitment to, the University's educational mission, strategic aims, and academic programs. Preferred Qualifications and Experience Previous professional experience in an institution of higher education. Terminal graduate degree. Experience developing and implementing evaluations, performing needs assessments & gap analyses; including the development and use of logic models is preferred. Interested applicants should submit: A current CV or resume. A cover letter that speaks to how your skills and experience match the requirements outlined above, and includes a statement describing your potential contributions to excellence through diversity, equity, and inclusion in the workplace. For more information on contributions to inclusive excellence please visit https://eocr.virginia.edu/Contribution-IE-Applicants. The names and contact information for at least three references. Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box. For questions about the position, please contact Maggie Harden, Associate Vice Provost for Academic Administration at mph4d@virginia.edu. This position will remain open until filled.  Review of applications will begin on April 15, 2020. This is an Exempt level, benefited position. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu. The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.